Administrative Assistant

University of Massachusetts Medical School, United States

Updated: 3 months ago
Location: Worcester, MASSACHUSETTS

POSITION SUMMARY: 

Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant performs diversified and moderately complex administrative duties.

 

 



ESSENTIAL FUNCTIONS:

 

  • Maintain appointment book and calendar(s)
  • Type, edit, and proofread material
  • Respond to routine questions and answer routine correspondence
  • Greet visitors; ascertains their need and provide information
  • Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
  • Perform data entry
  • Answer phones and screen calls. Take messages and relay information within scope of authority. Respond to routine questions
  • Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
  • Order and maintain office and other department supplies
  • Open, review, distribute incoming mail. Identify priority mail and route accordingly Answer e-mails and respond to routine correspondence
  • Perform other duties as required.

 



REQUIRED QUALIFICATIONS:

 

  • HS Diploma or equivalent
  • 1-3 year of related experience.
  • Proficient in Microsoft Office products and software
  • Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
  • Ability to prioritize and problem solve           


For educational support positions you might want to add this to the position summary:

 

Primary responsibilities involve utilization of various education computer programs for course registration, syllabus, curriculum, evaluation, data management and reporting. The Administrative Assistant II for education programs may function as a liaison between the program and other departments at UMMS regarding administrative and training issues.

 

For research support positions you might want to add this to the position summary:

 

Primary responsibilities involve support of projects, research endeavors, and grants. The Administrative Assistant II for research may function as a liaison between the department and other departments at UMMS regarding administrative and training issues.  

 

 

For all support positions you may want to keep these preferred qualifications here:

 

PREFERRED QUALIFICATIONS:

  • Specialized secretarial training

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