Administrative Assistant

19515BR

Information Technology

Position Overview

This position provides diverse administrative support for KU Information Technology’s (KU IT) Chief Information Officer, Directors, staff, and students, which requires discretion and highly developed written and verbal communication skills. Incumbent will be responsible for following established regulations, policies, and procedure.

Job Description

60% - Administrative Support for KU IT Directors, staff, and students
Responsible for providing administrative support for the Chief Information Officer, five (5) Directors, over 250 staff, and over 60 students. Duties include maintaining staff location maps and evacuation logs, ordering and maintaining all office supplies, monitoring departmental email accounts including DMCA, preparing agendas, attending meetings, and taking minutes, event planning, Price Computing Center conference room reservations, and providing clerical support on special projects.

20% - Reception Desk
Receptionist duties include handling all calls to the main phone number, greeting all visitors in a friendly, professional manner and assisting with visitor badges and parking permits, processing the mail, maintaining the reception desk process documentation, assisting with maintaining the office supply area, and keeping supplies organized and stocked.

20% - Other Duties as assigned

Security Profile:
This position shares in responsibility for information security by following all applicable security policies and procedures.

Required Qualifications

1. High School diploma or completion of G.E.D. equivalency.
2. One year of experience in administrative and clerical support work, including scheduling meetings, calendaring and screening phone calls OR one year of post-secondary education.
3. Demonstrated ability to communicate effectively, both verbally and in writing, with all levels of management and staff as evidenced by application materials.
4. One year of experience with Microsoft Office products including Outlook, Word, Excel, and PowerPoint.
5. One year of experience with basic office equipment (multi-line phones, computers, copiers, fax machines).

Preferred Qualifications

1. Associates or Bachelor’s degree in business, communications, English, or related field.
2. One year of experience in updating web page content.
3. One year of graphic design experience with both Visio and Photoshop.
4. Knowledge of KU's administrative policies and procedures as they relate to processing travel requests/reimbursement and purchasing office supplies.
5. Prior experience working for the University of Kansas.

Contact Information to Applicants

Tanya Rhodd
[email protected]
785-864-0231

Additional Candidate Instruction

A complete application consists of:

• A cover letter addressing how required qualifications are met.
• Resume
• 3 Professional References

Incomplete applications will not be considered.

Deadline for applications is Sunday, July 18th, 2021.

Advertised Salary Range

$31,000- $41,000

Application Review Begins

19-Jul-2021

Anticipated Start Date

09-Aug-2021

Primary Campus

University of Kansas Lawrence Campus

Employee Class

U-Unclassified Professional Staff

Job Family

Administrative Support-KUL

Work Location Assignment

Hybrid

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Institutional Opportunity and Access, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY 9 for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).