Administrative Assistant

Updated: 8 days ago
Location: Lawrence, KANSAS



Position Overview

The department of Chemistry at the University of Kansas is looking for an Administrative Assistant. This person will report to the Center Director and will assist in the day-to-day activities of the Center in terms of operational logistics and help to coordinate visits of NIH staff, the External Advisory Board and Collaborating Scientists. This is a full-time position.

Job Description

15%  Create, produce, and deliver a range of promotional and informational presentations and/or resource materials related to Center activities and initiatives. These activities include supplying Center news items to the Center’s website, creating pamphlets for promoting the Center, sending out promotional items to the relevant research community, and interfacing with the University’s public relations department.    

15%  Interface with Center collaborators. Specifically this involves collecting and inspecting on-line application forms for working with the Center and interfacing with composers of these application forms, forwarding completed application forms to the Center director and sending Center updates to current and potential scientific collaborators.

15%  Manage logistics of Center-related workshops. The Center will run one summer workshop and the successful candidate for this position will assist in the producing promotional items for this workshop, arrange for workshop meeting locations and accommodations for participants, help with participant registration, coordinate workshop organization.

15%  Other miscellaneous Center-related administrative activities. These items could include assisting in the composition of an annual Center-related newsletter, acquiring promotional material during workshops or other Center-related activities. 

10%  Coordinate the collection, compilation and analysis of program activity data and assist in the submission of NIH annual reports. The successful candidate will work with all of the technical collaborators in the timely submission of annual reports to the funding agency.

10%  Manage grant expenditures and bookkeeping. The candidate will work with the University’s grant management staff to make sure Center-related expenditures are reconciled properly and consult with the Center’s Director on financial planning for the Center.

10%  Organize site visits of the external advisory board (EAB). This will include arranging for travel of the EAB to the Center including travel and accommodations, helping the Center’s Director plan the agenda for the site visit and assist with arranging the visit of the technical collaborators to the site visit.

10%  Organize and assist in composition of annual Center newsletter. The successful candidate will work with the Center’s director to compose the annual newsletter and assist in posting this newsletter on the Center’s website.

Position Requirements

On campus position located at Gray Little Hall Room 2183.

Required Qualifications

  • High School diploma or GED equivalency and one year of office experience or one year of post-secondary education.
  • Familiarity with university-related programs and/or affairs as evidenced by application materials.

  • Preferred Qualifications

  • Prior administrative experience on the KU campus.
  • Prior experience in assisting in the management of science/engineering related programs

  • Additional Candidate Instruction

    A complete application will include a Cover Letter, Resume/CV and list of 3 professional references.  Only complete applications will be considered.

    To ensure consideration please apply before the review date on 12/1/2021.

    Advertised Salary Range

    $39,000 - $42,000 per year

    Application Review Begins


    Anticipated Start Date


    Primary Campus

    University of Kansas Lawrence Campus

    Employee Class

    U-Unclassified Professional Staff

    Work Schedule

    8am-5pm, M-F

    Job Family

    Administrative Support-KUL

    Conditions of Employment

    Contingent on Funding

    Work Location Assignment



    The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Institutional Opportunity and Access,, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY 9 for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).

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