Administrative Assistant

Updated: 5 months ago
Location: Lawrence, KANSAS


Business Administration

Position Overview

This position serves as Administrative Support for the School of Business Student and Academic Services office and works closely with the Business Analyst and Office Manager.  This position also processes applications and scholarships for the undergraduate program and involves general administrative support of average difficulty to be completed with minimal supervision.  Responsibilities follow established regulations, policies and procedures and also include basic office tasks and utilization of standard office tools, equipment and technology.

Job Description

Job duties:

Undergraduate Admissions, Scholarships and Enrollment Coordination - 40%
Independently coordinates and processes applications for admissions and scholarships to the undergraduate program adhering to set admissions deadlines.  Tasks include but are not limited to preparing, reporting and communicating with staff and students regarding Admissions and Scholarships adhering to University and School of Business policies and procedures.  Process honor roll and honor society data, credit/no credit, holds, petitions.  Assist with major changes.  Responds to New Student Orientation and students regarding permissions for enrollment and adjusting course capacities.  Interacting with various departments around campus to ensure enrollment, scholarship and financial aid issues are addressed for students as needed.  

SAS Administrative Support and Office Responsibilities – 35%
Provide general administrative support to the School of Business Student and Academic Services office.  This position requires the highest standard of confidentiality and accuracy with regard to School of Business student records in accordance with FERPA.  Assist office staff with scheduling appointments and special assignments as needed.  Attend staff meetings, providing information to staff as requested.  Assist with Marketing Extension Program enrollment and verification.

Undergraduate Certification of Plans and Sub-plans - 20%
Investigate, process, track and follow-up with students regarding graduation requirements after receiving Application for Degrees (AFD).  Maintain graduation list and answer questions students may have about their coursework.  Assist Dean’s office with verifying commencement program.  Conduct final checks after graduation, rescind AFD’s as needed and process retroactive graduation requests.  Respond to student requests for confirmation of degrees and expected graduation date letters.

Other - 5%
Other duties as assigned.

Required Qualifications

  • Education:  High School diploma or completion of G.E.D. equivalency, plus one year of office experience; or one year of post-secondary education.
  • Experience:  Minimum of 1 year professional experience providing customer service, as indicated on application materials.   Professional experience may be concurrent with educational experience requirements.
  • Skills:  Documented evidence of at least basic skills for Microsoft Office, including Excel, as indicated on application materials.

  • Preferred Qualifications

  • Two years or more of office experience in clerical, accounting, and/or administrative support work.
  • High proficiency in Microsoft office software applications, including Excel.
  • At least 1 year of working knowledge utilizing the KU Enroll & Pay system or other enterprise systems.

  • Additional Candidate Instruction

    A complete application requires:
    1) on-line application;
    2) current resume;
    3) a cover letter;
    4) complete contact information for three professional references.

    Application review begins on April 29, 2019 and continues until a pool of qualified applicants is received.  To ensure priority consideration, apply before the review date. 

    Advertised Salary Range

    Min $30,000

    Application Review Begins


    Anticipated Start Date


    Work Location

    University of Kansas - Lawrence

    Employee Class

    U-Unclassified Professional Staff

    Job Family

    Administrative Support-KUL


    The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Executive Director of the Office of Institutional Opportunity & Access,, 1246 West Campus Road, Room 153A, Lawrence, KS 66045, 785-864-6414, 711 TTY 9for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).

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