Administrative Assistant

Details

Posted: 01-Feb-24

Location: Chicago, Illinois

Type: Full-time

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 4978875

Administrative Assistant
Administrative Assistant
Hiring Department: Physical Therapy
Location: Chicago, IL USA
Requisition ID: 1023186
Posting Close Date:
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent 'Best Colleges' rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Description:
Position Summary
Provide office and administrative support for the Department Head and Director of Operations in Finance, Grants, Human Resources, Facilities, and Communications. Provide high-level management of daily office tasks within the Department of Physical Therapy administrative office. Responsible for retrieval and formatting of monthly departmental financial reports.
Duties & Responsibilities

Responsible for day-to-day administrative operations of the office which include serving as front office receptionist, opening, and closing of the office, answering the phone, mail deliveries, submitting facility, key, and building access requests, and taking meeting minutes.

Order departmental supplies using I-Buy, reconcile P-card transactions, use a T-card to book travel for department faculty and staff, and process receipts through TEM, maintain physical inventory, and collect, track, and deposit student and program fees. Generate monthly transaction reports and reconcile them.

Maintaining physical inventory through the FABweb system and working with outside vendors for repairs.

Provide administrative support for special projects, including planning and set-up of departmental lectures and seminar series.

Act as backup to the program assistant for the updates of content to the departmental website and the maintenance of the departmental listserv. Responsible for reserving classrooms for faculty and student use. _x000d_ _x000d_

Retrieval, formatting and distribution of standard financial reports at the close of each month for all departmental accounts.

Act as the backup to the program assistant for incoming DPT students.

Perform other related duties and participate in special projects as assigned.

Qualifications:
Minimum Qualifications

• High school graduation or equivalent
• Any one or any combination totaling five (5) years (60 months) from the following categories:
  • college course work in business, finance, accounting or a related field:
    
    • 60 semester hours or an Associate's degree equals one (1) year (12 months)
    • 90 semester hours equals two (2) years (24 months)
    • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
    • Master's degree or higher equals four (4) years (48 months)
  • progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles

*As required by the position to be filled, education, training and/or work experience in an area of specialization inherent to the position may be required to meet credential requirement #2 above.
Preferred Qualifications
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Looking for more University of Illinois positions?
We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.
University of Illinois Urbana-Champaign
University of Illinois Springfield
University of Illinois System Office
University of Illinois Foundation
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/8405?c=uic
Copyright 2022 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-06acecbc133dd34bb855e64e6c415673

Create a Job Alert for Similar Jobs
About University of Illinois - Chicago
The University of Illinois Chicago is the city’s largest university and its only public Carnegie Research 1 institution. Its 16 academic colleges serve close to 34,000 undergraduate, graduate and professional students. UIC is recognized as one of the best public universities and one of the most ethnically rich and culturally diverse campuses in the nation, located in the heart of Chicago, it is an integral part of the city's educational, technological and cultural fabric.
Connections working at University of Illinois - Chicago
More Jobs from This Employer
https://main.hercjobs.org/jobs/19699064/administrative-assistant
Return to Search Results