Administrative Assistant

The University of Dayton is a top-tier Catholic, Marianist research university with academic offerings from the undergraduate to the doctoral levels. Our mission is to educate the whole person and link learning and scholarship with leadership and service. University Advancement promotes a culture of philanthropy, volunteer engagement and lifelong relationships in support of the University’s mission. In the midst of our comprehensive fundraising campaign, we are growing our exceptional team of passionate, mission-driven Advancement professionals, looking for an Administrative Assistant who will support the fundraising and engagement efforts as part of the Advancement Services team.

This position is responsible for a variety of projects and tasks, including:

● Manage accounts payable and reconcile purchasing cards for Advancement Services.
● Coordinate acknowledgement letter process for executives, from signature to distribution to database documentation. Assist with annual Christmas card mailing.
● Support Advancement Services interview processes and new hire onboarding.
● Perform clerical and operational duties and front desk activities, including but not limited to Advancement Division mail services, ordering supplies, maintaining staffing lists, scheduling the use of division golf carts/fleet, etc.
● Assist division teams with account payable during high volume seasons like Christmas and Reunion Weekend.
● Schedule meetings and support daily calendars for Advancement Services leadership positions. Provide all associated meeting materials and handle follow up actions and correspondence. Assist with travel arrangements.

High School diploma.
Two years administrative experience.
Experience managing multiple projects with strong organizational skills.
Proficiency with Google and Microsoft Office Suite.
Experience in a customer service environment.
Strong interpersonal skills and high comfort level reaching out to manager and team to acquire information for projects.

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Some college preferred.
Accounts payable and expense management experience.
Office management experience.
Knowledge of non-profit or higher education industry and practices.
Work experience with database tools.
Experience working with diverse populations and dealing with people diplomatically.
Knowledge of and sensitivity to a Catholic Marianist work environment.

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Informed by its Catholic and Marianist mission, the University is committed to the principles of diversity, equity, and inclusion. Informed by this commitment, we seek to increase diversity, achieve equitable outcomes, and model inclusion across our campus community. As an Affirmative Action and Equal Opportunity Employer, we will not discriminate against minorities, women, protected veterans, individuals with disabilities, or on the basis of age, race, color, national origin, religion, sex, sexual orientation or gender identity.