Updated: 2 months ago
Location: Warrensburg, MISSOURI
Deadline: ;
Position Information
Position Information
| Position Title | Administrative Assistant |
|---|---|
| Working Title | Administrative Assistant |
| Department | 100010-President's Office |
| Pay Rate | $23.56/hour |
| FTE | 1.0 |
| FLSA | Nonexempt |
| Position Number | 999772 |
| Classification | CJS12 |
| Special Instructions to Applicants: | This is a full-time benefits-eligible position. Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM. A complete UCM online application for employment, cover letter and resume required. Incomplete applications will not be considered. A review will begin on 02/02/2024 and continue until the position is filled. NOTE: A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check. The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status, and people with disabilities. |
| Working hours: | Monday – Friday, 8 am to 5 pm Occasional overtime. |
| Bargaining Unit | No |
| Work Location | Warrensburg Campus |
| Posting Date | 01/12/2024 |
| Closing Date | |
| Open Until Filled | Yes |
| Position Purpose | Serves as Administrative Assistant for the Office of the President to include: managing schedules for the President and Presidential staff, monitoring routine and special project deadlines, hear and resolve customer complaints in accordance with University policies and procedures, coordinate travel for the President and other office staff, work with the Director of University Events on President hosted/sponsored events, prepare general correspondence/reports, and prepare presentations as needed. Serve as office manager to include supervision of student workers, establishment of best practices for general office operations (file system, equipment, inventory, supplies, etc.) Maintains office-operating budgets, prepares financial records and reconciles to University account reports. Prepares and reviews payment requests, business procurement card transactions, and travel expenses submitted by the President, Board of Governors, and other office staff. To ensure compliance with University policies, procedures, and guidelines. |
| Education & Formal Training | Bachelor's degree (Specify field(s) of study below), Education/Experience substitution (specify) |
| Other Education & Formal Training | Bachelor’s degree In any field required. Bachelor’s degree in English, Office Administration, Student Personnel Administration, or related field preferred. Education may be substituted for experience or experience may be substituted for education based on the following equivalencies: AA = 2 years; BA/BS = 4 years; MA/MS = 6 years; PhD = 8 years. |
| Computer Skills | Word-Processing, Spreadsheet, Presentation, Desktop Publishing, Other - Internet. Web page maintenance preferred. |
| Experience | Three (3) years advanced administrative assistant and/or executive secretary experience assisting a high-level administrator (e.g., president, vice president, dean, department chair, or director). Five (5) years preferred. One (1) year budget operations, financial analysis, or accounting experience required. Two (2) years preferred. |
| Other Experience | |
| Licenses, Certificates, Registrations, & State/Federal Requirements of Position: | Criminal History check, Driver's license |
| Other Licenses, Certificates, Registrations, & State/Federal Requirements | |
| Special Skills, Abilities, and Knowledge: | Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Knowledge of a University environment preferred, Human Relations/Interpersonal skills, Leadership skills: organization/meeting facilitation/project leadership, Supervisory skills, including motivation, delegation of duties, evaluation, etc, Management and/or administration skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality |
| Other Special Skills, Abilities, and Knowledge | Ability to work independently, including a high level of initiative and self-motivation. Ability to represent the University and the President in a professional and positive manner, using diplomacy and tact when faced with difficult situations. Ability to learn, explain, and maintain current knowledge of University policies and procedures. Ability to proactively resolve problems, to include initiative and follow-through. Proofreading, editing and grammar skills. Ability to serve as a resource referral source. Calm composure under stressful conditions is essential. |
| Specify sensory abilities: | |
| Physical & Environmental Factors: | |
| Other Physical & Environmental Factors | |
| Lifting weight | |
| Special Working Conditions: | Professional appearance, Work in stressful conditions |
| Other Special Working Conditions | Occasional irregular work hours. Ability to work overtime as requested. |
| Ability to Keyboard | No keyboarding test required. |
| Special Qualifications: | |
| Other Special Qualifications |