Administrative Assistant to the Dean of Business, Industry, and Technology

Full-time Job Announcement

Position: Administrative Assistant to the Dean of Business, Industry, and Technology

Location: Athens Campus

Department: Division of Business, Industry, & Technology

Reports to: Divisional Academic Dean

Salary/Benefits: Salary is commensurate with education and experience. State of Georgia benefits package.

Deadline to Apply: March 18, 2024 at 4:00 p.m.

Responsibilities:

• Receive visitors, answer telephones, and provide appropriate information and assistance to faculty and staff members, students, visitors, and callers.
• Work closely with adjuncts and full-time faculty with administrative duties and academic semester events.
• Communicate in-person, via email, and by phone with Business, Industry, and Technology (BIT) student and faculty.
• Prepare Letter of Agreements (LOA) for adjunct instructors.
• Create monthly adjunct payroll documentation.
• User Banner to create schedule of classes each semester for courses in the BIT division.
• Establish and maintain electronic and general filing systems.
• Perform routine typing, word processing, and electronic data management tasks.
• Utilize Excel to build and run reports.
• Perform and complete tasks and assignments associated with personnel support functions for assigned organizational unit or program (purchase orders, travel arrangements, expense statements, etc.)
• Complete complex processing of documents and/or transaction for assigned organizational unites, program, and/or specialized function/activity.
• Conduct research using a variety of sources to complete, prepare, assemble, process and/or generate reports and other documentation, or to respond to inquiries, questions, or requests.
• Monitor use of and maintains supplies, equipment, and/or facilities for assigned work unit or program area.
• Operate workroom machines, such as fax machines, copiers, scanners, shredders, etc.
• Performs other duties as assigned.

Minimum Qualifications:

Associate’s degree in Business Administrative Technology *and* One (1) year of work-related experience *OR* High school diploma *and* Two (2) years related work experience

Preferred Qualifications:

• Three (3) years of work experience within the last five (5) years.
• One (1) year work experience within the last two (2) years AND a Bachelor’s degree, preferably in a computer related field.
• Proficiency in Microsoft Office Suite applications, especially, Word and Excel, and strong customer service skills.

To apply, click "Apply to This Job" and submit your cover letter, resume/vita, three (3) professional references, and unofficial transcripts.  Incomplete applications will not be considered.

NOTE: Official transcripts will be required upon an offer of employment. Official copies of transcripts may be sent directly to: Athens Technical College, Attn: Human Resources, 800 U.S. Highway 29 N, Athens, GA 30601 or send electronically to [email protected] .

**Employment is contingent based upon successful completion of appropriate background checks.

As set forth in its student catalog, Athens Technical College does not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, veteran status, or citizenship status (except in those special circumstances permitted or mandated by law). 

The following individuals have been designated to coordinate the college's implementation of nondiscrimination policies: Jessica Felts, Director of Student Support Services, Section 504 and the Americans with Disabilities Act (ADA) Coordinator, Office K-614A, 706/355- 5081 [email protected] ; Sherri Heath, Director of Human Resources ; Title VI, Title VII, Title IX Coordinator (Employees), Office K-514, [email protected] , 706/583-2818; and Lenzy Reid, Vice President of Student Affairs, Title IX (Students) Office H-774, 706/355-5029, [email protected] , 800 U.S. Highway 29 North, Athens, GA 30601.