Administrative Assistant to Faculty and Staff

Updated: about 1 month ago
Location: Milton, MASSACHUSETTS

Details

Posted: 13-Jun-24

Location: Milton, Massachusetts

Type: Full-time

Salary: Open

Categories:


Administrative/Support
Staff/Administrative

Internal Number: 5320984



Administrative Assistant to Faculty and Staff
Under the direction of Dean, School of Nursing, the Senior Administrative Assistant to Faculty and Staff performs a variety of complex administrative duties with minimal supervision to ensure the delivery of the administrative office support functions for the School of Nursing.
Essential Functions :
1. Administrative Functions:

  • Provides faculty course support including processing syllabi, handouts, exams (ExamSoft) and assisting with the learning management system (Canvas);
  • Assists clinical coordinators and faculty to manage electronic clinical documentation processes;
  • Assists with tracking student program outcomes including the Skyfactor (Benchmarks by Elentra) End of Program and Alumni survey process;
  • Collaborates with the Career Center to manage graduate employment data;
  • Assists the outcomes committee chair in conjunction with track coordinators, and the MSN Directors in collection and reporting of Learning Outcomes Assessment Data (LOAC);
  • Provides Banner and CWIS support for faculty;
  • Creates and updates all faculty folders with copy of current RN license, curriculum vitae, and immunizations if needed;
  • Handles student inquiries and directs appropriately;
  • Triages telephone calls and messages with other administrative support staff;
  • Generates Banner Reports; performs various Banner inquiries;
  • Proofreads various documents;
  • Shares responsibilities of recording and filing minutes with primary responsibility for managing the minutes for School of Nursing meetings;
  • Shares responsibility of maintaining and organizing School files;
  • Shares responsibilities of recording minutes of standing School committee meetings including curriculum;
  • Shares responsibilities of recording and filing minutes with primary responsibility for minutes in school meetings;
  • Maintains School website updates with Marketing/Communications Department;
  • Assists with Clinical Placement Coordinator and Administrative Assistant to the Dean as needed;
  • Assists faculty by creating letters for various student needs;
  • Coordinates with Sodexo or other outside vendors for School of Nursing meetings and events.

2. Office Management:
  • Collects and secures required documentation for new employees;
  • Tracks onboarding of new employees;
  • Updates Portal Documents and/or send Canvas or Constant Contact announcements as needed;
  • Works with IT / Banner team to improve data management systems and processes;
  • Budget / Purchasing Responsibilities;
  • Assists with processing budgetary requests;
  • Manages faculty and staff reimbursements;
  • Manages student reimbursements.

4. Scheduling
  • Oversees room scheduling;
  • Assists with scheduling meetings for administration, coordinators, and directors and clubs e.g. Sigma, Curry College Student Nurse Association (CCSNA) and Men in Nursing.

5. Customer Service:
  • Answers inquiries from prospective students and parents;
  • Interacts, with current and prospective students, parents, graduates and clinical agency personnel professionally;
  • Provides reception/front desk functions including answering phone, interacting with students and visitors, sorting mail, and assisting with office equipment;
  • Orders office equipment and supplies.

6. Delegation of Assignment Responsibilities and Oversight of Student Employees:
  • Recruits, interviews, hires and schedules work study students and student workers as needed and approved;
  • Coordinates, prioritizes and assigns tasks to student workers;
  • Monitors hours worked and ensures accuracy of hours worked in the College's electronic time keeping system.

Additional Functions:
  • Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy;
  • Perform other related duties as assigned by the Department Chair, Dean and/or Associate Dean.

Job Requirements:
Minimum Qualifications:
  • An Associate's degree is required.
  • A minimum of three to five years' office administration experience.
  • Excellent verbal and written skills; strong organizational skills.
  • Excellent interpersonal skills to effectively deal with a variety of individuals.
  • Proficient computing skills and efficiency utilizing complex computing applications on the systems and programs of College's choice; currently by way of example, Microsoft Office Suite, Banner.
  • Ability to follow-up, follow-through, multi-task, set priorities and adhere to deadlines.

Preferred Qualifications:
  • Bachelor's degree in a related field.
  • Experience in a college setting with proven technical abilities across a variety or complex software systems, relational databases, and web-based programs. Banner, Canvas and ExamSoft a plus.

Salary Range:
$19.00-$21.00 per hour
Additional Information:
Committed to attracting and retaining a diverse staff, Curry College will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
At the College's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the College, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Employment in this position is contingent upon the successful completion of all required pre-employment background checks.
Title IX Notice of Nondiscrimination
Curry College (the 'College') does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that we administer, as required by Title IX and its federal regulations, including in admission and employment.
The College's nondiscrimination policy may be found at:
https://www.curry.edu/about-us/community-resources/employment/notice-of-non-discrimination; the College's grievance procedures for Title IX complaints may be found at:
https://www.curry.edu/assets/Documents/Student-Life/handbook.pdf (pp. 96-125).
Individuals who wish to make a complaint of sex discrimination under Title IX, or those with information about conduct that may constitute sex discrimination under Title IX may contact the Title IX Coordinator, the Office for Civil Rights, or both. Inquiries about the application of Title IX and its federal regulations to the College may be referred to either or both offices listed below:
Rick Sommer, Title IX Coordinator: King Academic Administration Building, Office G-06, 55 Atherton Street, Milton, MA 02186. (617) 333-2212, [email protected] .
Office of Civil Rights ('OCR')-Boston: US Department of Education, 5 Post Office Square, 8th Floor, Boston, MA 02109-3921. (617) 289-0111, [email protected] .
To apply, visit http://curry.interviewexchange.com/jobofferdetails.jsp?JOBID=177564
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About Curry College
Founded in 1879, Curry College is a private, four-year, liberal arts-based institution located on a wooded 131-acre campus in Milton, MA just seven miles from downtown Boston. Accredited by the New England Association of Schools and Colleges (NEASC), Curry College offers 27 undergraduate majors, over 60 minors and concentrations, as well as four graduate programs and a variety of continuing education certificates and programs. Curry College is an equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, sex identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law, including Title IX.
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