Administrative Assistant to Directors of Simulation Center

Belmont University, United States

Updated: 3 months ago
Location: Nashville, TENNESSEE


Administrative Assistant to Directors of Simulation Center

We are now accepting applications for a qualified Administrative Assistant to Directors of Simulation Center at Belmont University. 

Employment Type 

Staff

Internal Job Category

Non-Exempt (Staff)
Full-Time

Department

Simulation

Hours 


Primary Duties and
Responsibilities:		 This position reports directly to the Directors within the Simulation Center and works with various stakeholders across the university and community, supporting the day to day work of the center.
Description:
Coordinate departmental purchases through the Belmont Purchasing System, ensuring delivery, invoice payment and budget allocation.
Serves as a first point-of-contact for students and visitors (by phone and in person).
Provides information to faculty, staff, students and general public related to Belmont University and College policy, procedures, and general operations.
Interacts effectively and professionally with numerous persons and organizations on and off campus.
Coordinates room reservations in the Simulation Center using Belmont scheduling program and Simulation software.
Oversees department web site and ensures updates are done in a timely manner.
Supports various recruiting activities under the direction of the Sim Center Directors.
The above statements describe the job's essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 
• Must have working understanding of budgeting and bookkeeping.
• Ability to work with numerous software programs including Word, Excel, and Office.
• Ability to learn Belmont systems such as Banner, Argos, and Hannon Hill.
• Must possess general working knowledge of busy office settings and use of equipment.
• Must be a self-motivated person with excellent customer service skills and the ability to work efficiently with frequent interruptions and be able to effectively handle multiple tasks. 
• Must be able to interact professionally and effectively with students, faculty, other staff members, and outside visitors to the department.
• Must be able to handle sensitive materials in a confidential manner.
• Must have excellent communication skills, both oral and written.
Associate degree, Bachelor's Preferred
   
Required Education Associate Degree Preferred
  
Required Experience 2 years of Administrative Assistant responsibilities in an academic setting preferred.
  
Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.





The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.



Primary Duties and
Responsibilities:		 This position reports directly to the Directors within the Simulation Center and works with various stakeholders across the university and community, supporting the day to day work of the center.
Description:
Coordinate departmental purchases through the Belmont Purchasing System, ensuring delivery, invoice payment and budget allocation.
Serves as a first point-of-contact for students and visitors (by phone and in person).
Provides information to faculty, staff, students and general public related to Belmont University and College policy, procedures, and general operations.
Interacts effectively and professionally with numerous persons and organizations on and off campus.
Coordinates room reservations in the Simulation Center using Belmont scheduling program and Simulation software.
Oversees department web site and ensures updates are done in a timely manner.
Supports various recruiting activities under the direction of the Sim Center Directors.
The above statements describe the job's essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 
• Must have working understanding of budgeting and bookkeeping.
• Ability to work with numerous software programs including Word, Excel, and Office.
• Ability to learn Belmont systems such as Banner, Argos, and Hannon Hill.
• Must possess general working knowledge of busy office settings and use of equipment.
• Must be a self-motivated person with excellent customer service skills and the ability to work efficiently with frequent interruptions and be able to effectively handle multiple tasks. 
• Must be able to interact professionally and effectively with students, faculty, other staff members, and outside visitors to the department.
• Must be able to handle sensitive materials in a confidential manner.
• Must have excellent communication skills, both oral and written.
Associate degree, Bachelor's Preferred
   
Required Education Associate Degree Preferred
  
Required Experience 2 years of Administrative Assistant responsibilities in an academic setting preferred.
  
Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.  While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.

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