Administrative Assistant

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Job Title:
Administrative Assistant

Department:
Arts and Sciences | Dance

The Department of Dance, within the College of Arts and Sciences, seeks an Administrative Assistant to join our team. The College of Arts and Sciences is the largest college and the academic heart of the university. The College hosts 81 majors. With 38 departments, 20+ world- class research centers, and more than 2,000 faculty and staff members, students have the unique opportunity to study with the best artists, scholars, and scientists in their field. The College values diversity and offers a supportive, open, and inclusive community.

The Administrative Assistant supports daily departmental administrative operations and provides a broad range of administrative support for the faculty and staff of the Department of Dance; provides executive administrative support to the Chair, including complex scheduling and calendaring initiating and processing the Chair’s  travel, expenses and p-card transactions; manages department correspondence for the Chair; assists Chair in coordination and implementation of department initiatives, planning and special projects; manages all department calendars; serves as contact to faculty, staff and students on university, college and department policies and procedures; hires, trains and supervises student workers; provides administrative support for faculty recruitment efforts; assists with the schedule of rooms for department managed facilities for classes, events, exams in coordination with the Academic Program Coordinator, External Relations Manager and Production team. In partnership with the Department Chair and Department Manager, educate faculty and staff on university policy and procedures, including travel, purchasing, and other fiscal training.

The Administrative Assistant also works as part of a team to provide support to the Department Manager for all business operations and to initiate department fiscal transactions and provide guidance and consultation to faculty, staff, students, and guests on purchasing procedures in accordance with university guidelines; serves as a key coordinator in guest artist coordination; coordinates, initiates, and submits spend authorization requests, requisitions and reimbursements through Workday related to purchases and travel for faculty, staff, student and guests; assist new vendors through the vendor setup process and submit vendor maintenance request forms.

Required Education and Experience: High School diploma or GED 4 years of relevant administrative assistance experience required.

Desired Education and Experience: Bachelor’s degree in a relevant field knowledge of university fiscal policies and procedures desired.

Additional Information:

Location:
Sullivant Hall (0106)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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