Administrative Assistant Temporary

Updated: about 1 month ago
Location: Lawrence, KANSAS

18431BR

School of Public Affairs&Admin


Position Overview

This position provides administrative support for the KU Public Management Center. The position reports to the Business Coordinator.

Due to COVID restrictions, this will be a hybrid remote/on-campus position. It is assumed that it will return to full-time on campus once deemed safe and necessary.


Job Description

50% - Provides administrative and technical support for the core Public Management Center Programs (CPM, ELA, LELA, SLT and Consulting Services)

  • Supports PMC instructors through managing technology for virtual classes, managing and posting to Blackboard sites if requested, coordinates with guest lecturers or panel members, helps grade assignments and coordinates handouts and other class materials
  • Supports business coordinator with course related responsibilities as required
  • Maintains course records as requested by Business Coordinator and manages general communication with enrolled participants
  • Proctors PMC virtual classes as needed

45% - Administrative support for the KU Public Management Center (PMC)
  • Provides support for professional development offerings, including, but not limited to: securing classroom space, catering, technology needs, evaluations, assembling printed materials, maintaining course records, and general communication with enrolled participants.
  • Registration and online database support for the PMC, including categorizes invoices, opening courses for registration, transferring or canceling registrations, general technical support and regularly cleaning up/merge duplicate accounts.
  • Coordinates the distribution and completion of online assessments for a variety of PMC offerings.
  • General administrative support including distributing mail, managing the PMC calendars, maintaining supply inventory, and providing support such as: copying, scanning, and purchasing.
  • Support for the Public Management Center Director.  Requests will vary, but may include help with Microsoft Suite applications, coordinating meetings, taking notes, and other administrative tasks.

5% - Other duties as assigned

Required Qualifications

All required qualifications will be measured by your application materials and work history. Please list details and skills in the following areas:

  • Bachelor's degree (by the time of appointment) in Journalism, English, Communications or relevant field and 1 year of administrative support work experience.
  • One year of experience with basic office computer systems.
  • Strong written communication skills as evidenced by application materials.

  • Preferred Qualifications

  • Administrative support and/or communications experience in a college or university academic unit or similar setting.
  • Intermediate-level skills with word processing, spreadsheet, and database software.
  • Strong oral communication skills.
  • Excellent organizational skills and demonstrated attention to detail.
  • Demonstrated ability to work effectively with diverse individuals.
  • Demonstrated ability in project management and problem-solving skills.
  • Experience with Blackboard or other learning management systems.

  • Contact Information to Applicants

    Cindy Jacobson
    Business Coordinator
    c.jacobson@ku.edu

    785-864-6367


    Additional Candidate Instruction

    In addition to the online application, the following documents must be submitted to be considered for this position:

    • A cover letter addressing how required and preferred qualifications are met
    • A resume
    • Contact information for three professional references

    Incomplete applications will not be considered.

    Review of applications begins on 1-26-21 and continues as needed to collect a pool of qualified applicants. To ensure consideration, apply before the application review date 1-26-21. 


    Advertised Salary Range

    $16.82 an hour


    Application Review Begins

    26-Jan-2021


    Anticipated Start Date

    01-Mar-2021


    Primary Campus

    University of Kansas Lawrence Campus


    Employee Class

    U-Unclassified Professional Staff


    Work Schedule

    This is a part-time position, but some weeks could be 40 hours a week. Most hours will be M-F 8 am - 5 pm, with the occasional weekend hours.


    Work Location Assignment

    Hybrid


    Disclaimer

    The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression and genetic information in the University's programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of the Office of Institutional Opportunity and Access, IOA@ku.edu, 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY.


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