Administrative Assistant Sr

Apply Now Clicking "Apply Now" opens the link in a new window.
Job Summary

Job Summary:

The Department of Emergency Medicine is seeking highly motivated candidates to join our team as an Admin Asst Sr. The position will join a growing team of professionals supporting Emergency Medicine programs at UM. Under the administrative direction of the Manager, Education Operations, the Admin Asst Sr will provide administrative support for education programs; including education faculty and office support. Assist with day to day operations of the education programs in a fast paced, busy environment. 

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Responsibilities:

ADMINISTRATIVE SUPPORT: Provide administrative support to education faculty Make complex travel arrangements, calendar/schedule management Update CVs/bio sketches Financials, including use of concur, PCard, SOA Reconciliation, e-reconcile and business objects Oversight and input of Education Value Units (EVUs) for Emergency Medicine department metrics CoMet administrative tasks EDUCATION SUPPORT: Assist with all education initiatives and events Hurley EM tasks including residency evals and annual credentialing packets

OFFICE SUPPORT: Management of moving of offices, phones, etc. Conference room scheduling - EMCR Manage, order and upkeep medical supplies and office supplies Food ordering, setup, pickup/delivery, take down for Education Area Maintain upkeep of conference room, residents lounge and kitchen Lab Coats (ordering, delivery and pick up for cleaning) Mail Distribution Data entry/back log management Cross-training and other duties as assigned.

Required Qualifications*

Bachelor’s degree or equivalent combination of education and experience; 3 years of administrative experience. Ability to work independently and work well with faculty and peers. Excellent computer skills. Perform with a very high degree of accuracy, attention to detail and confidentiality. Outstanding punctuation, spelling, grammar, proofreading, editing and formatting skills are required. Knowledge of electronic calendaring and the Microsoft Office Suite of Products, most specifically EXCEL. Must be able to organize / prioritize workload and maintain focused work in a high volume, deadline-driven environment. Exceptional verbal and written communication. Demonstrated ability to handle multiple tasks, set priorities and work to meet deadlines with frequent interruptions.

Desired Qualifications*

Knowledge of University of Michigan policies and procedures.

Additional Information

DEI Statement:

The Department of Emergency Medicine at Michigan Medicine is committed to creating an environment that is welcoming to all. We strive to value the unique contributions of individuals, and support a culture of inclusivity among our employees, learners and larger community. This includes supporting the development of a diverse workforce across identities such as the race, ethnicity, national origin, sexual orientation, gender identity, age, citizenship, marital status, religion, language, disability, and Veteran status. We are proud to be an equal opportunity and an affirmative action employer.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.