Administrative Assistant - Social Services

Updated: 4 days ago
Location: Salt Lake City, UTAH
Job Type: FullTime

As a patient-focused organization, University of Utah Health exists to enhance the health and well-being of people through patient care, research and education. Success in this mission requires a culture of collaboration, excellence, leadership, and respect. University of Utah Health seeks staff that are committed to the values of compassion, collaboration, innovation, responsibility, diversity, integrity, quality and trust that are integral to our mission. EO/AA

This position is responsible for providing complex administrative support for department management. The incumbent is responsible for coordinating and overseeing the work of support staff.

This position is not responsible for providing care to patients.



  • Assists department with business planning and goal setting.
  • Assists with the development of department budgets.
  • Schedules, plans and coordinates the work actions of support staff.
  • Maintains budget records, such as reconciling accounts and preparing expenditure statements.
  • Collects, organizes and analyzes data for specialized reports.
  • Coordinates the collection and preparation of operating reports.
  • Assists with the implementation of department and University policies and procedures.
  • Provides administrative support to upper level department management by scheduling appointments, coordinating meetings and conferences, and maintaining and ordering office supplies.
  • Assists with department projects and support as needed.

Knowledge / Skills / Abilities
  • Demonstrated potential ability to perform the essential functions as outlined above.
  • Demonstrated human relations and effective communication skills.
  • Demonstrated knowledge of basic bookkeeping practices.


Qualifications

Required
  • Three years of full-time office experience.


Working Conditions and Physical Demands

Employee must be able to meet the following requirements with or without an accommodation.

  • This is a professional office setting; you represent the Social Work and Spiritual Care Department at the University of Utah Hospital. This position involves advanced spread sheet skills, advanced Kronos time keeping and scheduling skills, financial reports, and supporting the department's 36 team members. Punctuality and daily attendance are crucial. Physical activity includes walking througout the hospital to employees' workstations, setting up for department gatherings, and receiving and putting away all department deliveries including cases of copy paper, charity closet new clothing, and office supplies. 


Carrying, Color Determination, Lifting, Listening, Manual Dexterity, Pulling and/or Pushing, Reaching, Sitting, Speaking, Standing, Stooping and Crouching, Walking
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