Administrative Assistant-School of Industrial and Labor Relations (Hybrid)

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About the School of Industrial and Labor Relations

Learn how you can transform the future of work: The ILR School at Cornell University

As the preeminent educational institution in the world focused on work, employment, and labor, the New York State School of Industrial and Labor Relations (ILR) at Cornell University dedicates itself to generating and disseminating knowledge that improves the lives of workers and transforms the future of work.

ILR has a unique opportunity for someone who is interested in joining a dynamic and experienced ILR Resident Administrative Assistant team that is mission-driven, dedicated to an individual’s career growth, and focused on making a positive difference in supporting the careers of all at ILR.  

The Opportunity

The School of Industrial and Labor Relations is seeking a service-minded professional to serve as our Administrative Assistant. The position will provide a wide variety of administrative support for teaching and research faculty members, including visiting teaching faculty and directors of departments in the ILR School. This position is also responsible for general program management responsibilities for ILR faculty initiatives including the ILR School’s Worker Institute, Director of Research, and the Ithaca Co-Lab. In this role, you will:

• Perform academic support duties for teaching and research faculty members
• Support the Academic Director of the ILR Worker Institute
• Provide event management support
• Support the Director of Research initiatives 
• Participate as an active member of the academic Administrative Assistant team

The position requires the ability to manage multiple tasks and to prioritize work on simultaneous projects, and the ability to work successfully on a variety of tasks within a fast-paced, team-oriented, diverse office setting.

This is a full-time (39 hours/week) Contract College position that is based in Ithaca, NY. This position follows a 4:1 campus-to-home hybrid work schedule after a period of acclimation. Work hours are flexible, but will be mutually agreed upon.

What We Need

We are looking for a detail-oriented individual that is an excellent communicator, adaptable and enjoys working in a collaborative academic environment. Additionally, you will:

• Hold an Associate's Degree and a minimum of two to four years of experience in an office setting or equivalent combination of education and experience.
• Have prior office experience in a teaching and research-based setting.
• Successfully manage and prioritize multiple tasks while working under pressure within a fast-paced, office environment.
• Interact tactfully with diverse groups of individuals.
• Be flexible and able to work with many different work styles at one time.
• Prioritize requests, manage time effectively to meet departmental and university deadlines.
• Ability to take initiative and be a pro-active team member.
• Demonstrate ability to work in a disruptive environment without being distracted is essential.
• Plan, organize and coordinate multiple projects, manage events and special assignments
• Have outstanding organizational skills.
• Display excellent written and verbal communication skills.
• Maintain confidentiality and exercise discretion is essential.
• Have expertise in Microsoft products including Word, Excel, PowerPoint and Outlook.
• Quickly learn new software, equipment, and systems.
• Monitor and manage financial accounts.
• Have prior event planning experience
• Hold general database operating knowledge and internet search skills.

If you possess these experiences this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include:

• Bachelor’s Degree preferred.
• Minimum six years of experience in an office setting.
• Demonstrated proficiency in Kuali Financial Systems and Webfin2 and working knowledge of Cornell's financial policies.
• Knowledge of Cornell University’s travel and reimbursement systems, eShop, and I Want Doc procurement systems.
• Experience with PeopleSoft, Faculty Center, Canvas, Zoom, and Lyris.
• Experience with Workday, OLGAA (On-Line Grade Adjustment Application), Exchange Group Accounts, Cornell University Box, Cornell Dropbox, Academic Jobs Online.
• Experience working with Drupal, HTML or other web development tools.
• Knowledge of SurveyGizmo, Qualtrics or similar online survey software.
• Knowledge of Mailchimp and other online communication tools.
• Prior student supervisory experience and skills.
• Prior experience working with college age workers.
• Experience in proofing and editing technical and scientific papers in the social sciences.
• Demonstrated history and continued commitment to Cornell University’s ideals and “Staff Skills for Success”.

A cover letter and resume are required for further consideration for this position.

Rewards and Benefits

• This position is located in Ithaca, New York. The position will allow for the flexibility to work remotely a minimum of one day per week at a location of employee’s choosing within the United States. The New York Convenience of employer guidelines require New York State individual tax reporting and withholdings for this position. Additional individual state income tax filings may also be required if working temporarily outside New York State.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay .
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards .
• Our leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

  

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.01 - $27.91

Company:

Contract College

Contact Name:

Jamie Doss

Number of Openings:

1

Job Titles and Pay Ranges:

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience.

• Education level to the extent education is relevant to the position.

• Unique applicable skills.

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

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For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected] .

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EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

2022-11-29-08:00