Administrative Assistant

Updated: 2 months ago
Location: New Brunswick, NEW JERSEY
Deadline: ;

Position Details
Recruitment/Posting Title Administrative Assistant
Job Category Staff & Executive - Administrative & Support
Department SC&I - Dean's Office
Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Established in 1766 and celebrated a milestone 250th anniversary in 2016, the university is the eighth oldest higher education institution in the United States. More than 70,800 students and 27,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world.
Rutgers University–New Brunswick took root over 250 years ago. We are the state’s most comprehensive intellectual resource—the flagship campus of Rutgers, The State University of New Jersey, as designated by the Association of American Universities. We are the region’s most high-profile public research institution and a leading national research center with a global impact.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the School of Communication and Information (SC&I)- Dean’s Office.  Under the supervision of the Senior Administrative Assistant, this position provides confidential and essential administrative support to faculty in their teaching, research, and administrative functions.
Among the key duties of this position are the following:
  • Serves as primary preparer for all purchasing (requisitions, check requests, etc.) and expense reimbursement for over 100 individual faculty. 
  • Provides guidance to faculty on procedures and policies. 
  • Ensures that Rutgers’ purchasing system is used whenever possible to pay a vendor. 
  • Prepares travel advances, travel orders, lost receipt forms, expense justifications and exceptions and per diem forms as needed. 
  • Provides foreign currency conversions, and overseas health forms as needed. 
  • Ensures all receipts and documents are in order and provided to facilitate a quick reimbursement from disbursement control. 
Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Nonexempt
Grade 03
Position Salary
Annual Minimum Salary 43738.000
Annual Mid Range Salary 54384.000
Annual Maximum Salary 65029.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Minimum Education and Experience
  • Bachelor’s degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student services office administration, organization, coordination, and facilitation. 
Required Knowledge, Skills, and Abilities
  • Computer literacy and excellent communication skills. 
  • Excellent organizational, written and oral communication skills.
  • Knowledgeable in all purchasing and Expense Report policies in order to respond to any audit requests.
Preferred Qualifications
  • Experience in a university setting. 
  • Experience in accounting, management, grants and contract administration or related areas is a plus.
Equipment Utilized
  • Desktop and laptop computers 
  • Office software: workprocessing, database, and spreadsheet applications.
  • Rutgers specific systems including but not limited to: Cornerstone, SCI Quest, HCM
  • Web applications, including school specific, university wide, and public systems. 
  • Expected to use and be familiar with copier machines, fax, and other office equipment.
Physical Demands and Work Environment
  • Ability to lift items up to 15 lbs. 
  • Ability to participate in room set up for events including moving tables and chairs.
Special Conditions

Posting Number 21ST3451
Posting Open Date 11/03/2021
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
Location Details
New Brunswick, NJ 08901

View or Apply

Similar Positions