Administrative Assistant

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	Staff & Executive - Administrative & Support
Department	Undergraduate-NB
Overview	Rutgers University-New Brunswick (RU-NB), a nationally ranked research university and member of the Association of American Universities and the Big Ten Academic Alliance, located in New Brunswick, New Jersey, is seeking an Administrative Assistant. The Administrative Assistant will report to the Assistant Dean for First-Years & Sophomores of Rutgers Business School Undergraduate Office of New Brunswick (RBSNB).
Posting Summary	Rutgers University-New Brunswick (RU-NB), a nationally ranked research university and member of the Association of American Universities and the Big Ten Academic Alliance, located in New Brunswick, New Jersey, is seeking an Administrative Assistant. The Administrative Assistant will report to the Assistant Dean for First-Years & Sophomores of Rutgers Business School Undergraduate Office of New Brunswick (RBSNB). This position will be responsible for and not limited to the following: Provides administrative support to the Rutgers Business School Undergraduate Office by assisting with the coordination and administration of programs, projects, and/or processes and with the preparation and control of records, statistics, reports, and documents. Schedules appointments, arranges and coordinates logistics for events and meetings. Processes various administrative documents and data. Creates routine informational materials. Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the administrative unit. May perform some fiscal support functions relating to vendor invoices. Serves as liaison within and outside the unit. Works under direct supervision, with specific instructions on routine or semi-routine work and within established work parameters for the unit. Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration. Occasional travel among regional campuses may be required. Assistance required approximately 2 weekends a year at events such as Open House, Academic Orientation, Registration Days and other similar special events. Occasional late evenings may be necessary during high volume seasons. Other duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	48372.000
Annual Mid Range Salary	60147.000
Annual Maximum Salary	71921.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing. At least 2 years work experience in administrative role.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Also requires good communication skills and computer literacy.
Preferred Qualifications
Equipment Utilized	Standard software: MS Office, various homegrown applications, etc. This position regularly uses the following (but not required to have knowledge in all, except for MS Office Suite): Degree Navigator Senior Review Program Enrollment Database RU Transfer New Jersey Transfer IMS MS Office Suite
Physical Demands and Work Environment	Requires working on a computer. skills, flexible in an ever changing environment. Must be available to work some weekends
Special Conditions

Posting Details

Posting Number	24ST0089
Posting Open Date	02/14/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University - New Brunswick
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement