Administrative Assistant

Updated: 8 months ago
Location: New Brunswick, NEW JERSEY

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant
Job Category Staff & Executive - Facilities/Environmental/Maintenance
Department IPO-Facilities Operations Svcs

Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking two Administrative Assistant for the Facilities Department of Institutional Planning & Operations.

Posting Summary

The Administrative Assistant will be reporting to the Facilities Assistant Director. The duties include but not limited to the following:
- Provides administrative support to University Facilities Assistant Director with university wide responsibility: budget, finance matters and AiM.
- Renders administrative staff assistance as required to support operations of the department.

For more information about Institutional Planning & Operations; please visit our website:

Position Status Full Time
Hours Per Week
Daily Work Shift Day
FLSA Nonexempt
Grade 03
Position Salary
Annual Minimum Salary 40026.000
Annual Mid Range Salary 49768.500
Annual Maximum Salary 59511.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft

Information about the benefits provided to Rutgers employees can be found at:

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience

- Bachelor’s degree in accounting and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.

Required Knowledge, Skills, and Abilities

- Minimum of two years of relevant experience in a financial/accounting function.
- Good communication skills and computer literacy to include Microsoft Office (Excel, Work, Access, Outlook), FIPO, Cornerstone and Aim.
- Must demonstrate organizational and leadership skills.

Preferred Qualifications
Equipment Utilized

- Cornerstone, Marketplace, Aim, FIPO, and Microsoft Office.

Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number 18ST4012
Posting Open Date 12/21/2018
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

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