Administrative Assistant - PT

Updated: about 1 month ago
Location: Garden City, NEW YORK
Job Type: PartTime

Administrative Assistant 

Part-time

ABOUT ADELPHI:

Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students’ lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four—Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island’s oldest private coeducational university, serving more than 8,100 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students more than 50 undergraduate majors and 70 graduate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 115,000 graduates across the country, a growing enrollment of students from 41 states and 58 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.


Our union positions have excellent benefits including Tuition Remission for the employee, spouse and dependent children. The current salary is $25,987.

JOB SUMMARY:

The Administrative Assistant will provide support for the Director of Administrative Affairs.  Support will include processing and maintaining accurate records for: the affiliation agreements for all CNPH clinical and practicum placements; contracts from outside vendors; and performance and speaking agreements.

REPORTS TO: Director of Administrative Affairs and Office Manager

RESPONSIBILITIES & DUTIES:

  • Assure that clinical affiliation agreements required for all academic semesters are secured and confirmed.
  • Send out agreements to new facility contacts established by program directors or coordinators.
  • Work in collaboration with University Contracts office.
  • Maintain accurate files and records of all affiliation agreements and correspondence.
  • Maintain listing of affiliation agreements, programs covered, and expiration dates.
  • Work directly with Director of Administrative Affairs to confirm agreements meet AU requirements.
  • Serve as liaison with Clinical Placement office and Graduate Clinical Placement Coordinators.
  • Process outside vendor contracts, performance and speaking agreements.
  • Perform other job duties as assigned. 
  • REQUIREMENTS: 

  • Good written and administrative skills.
  • Good interpersonal skills.
  • Excellent computer skills with experience with Word, Excel, and Google Docs/Sheets
  • Ability to be organized and pay attention to detail.
  • Ability to prioritize workload according to volume, urgency, etc. 
  • EDUCATIONAL/EXPERIENCE REQUIREMENTS:

  • High school diploma required.
  • An Associate’s Degree in Business or Secretarial skills is preferred.
  • HOURS:

  • Monday – Friday 9:30am- 2:30pm (5 hours a day).

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