Administrative Assistant, Part Time

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant, Part Time
Job Category	Staff & Executive - Administrative & Support
Department	RWJ-Global Health
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking an Administrative Assistant for the Office of Global Health at the Robert Wood Johnson Medical School. Administrative Assistant for Global Activities provides high level confidential, administrative services and support services within the Office of Global Health at RWJMS. Among the key duties of this position are the following: Assists and supports the Program Manager and Associate/Assistant Dean of Global Health in full capacity. Assists the Program Manager in office operations, including secretarial/clerical work, space and office equipment, internal reporting systems and ordering supplies and materials. Suggests methods for office improvement. Tracks department’s operations budget, obtains PO’s, Check Requests, and supplies as needed, and provides input to preparation of departmental budget. Maintains department calendar, establishing priorities and scheduling appointments. Serves as a liaison between department and administrative units such as Purchasing, Human Resources, IST, Accounting. Assists in the maintenance of records and files. Prepares, updates reports, correspondence, presentations, budgets, etc. Edits documents for accuracy, format, and arrangement of material. Interacts with medical students, residents and fellows and provides them with information. Is the initial point of contact for the Office of Global Health, RWJMS.
Position Status	Part Time
Hours Per Week	20 hours per week
Daily Work Shift
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Grade	1925
Position Salary
Annual Minimum Salary	25.990
Annual Mid Range Salary	26.490
Annual Maximum Salary	27.280
Standard Hours	40.00
Union Description	Teamsters, Local 97
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	Associate’s degree. Two years of relevant administrative/secretarial experience. Experience working with standard electronic communication/programs, not limit to Microsoft word, Excel, Outlook, PowerPoint, Adobe, Zoom, Teams, Canvas, basic website software, RU Market Place. Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Familiar with global and community health. Excellent written and verbal communication skills. Strong interpersonal skills as first impression of this office -Exhibits initiative and independent and collaborative problem-solving skills. Excellent organizational skills. Adaptability to changing priorities.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Sitting, standing, walking, talking, hearing, no special vision requirements. Must be able to lift or exert force up to 25 lb. Work Environment: Office environment, with computer and phone set.
Special Conditions

Posting Details

Posting Number	24ST0705
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement