Administrative Assistant - Part Time

100517BR

Campus: Tempe

Administrative Asst

Job Description

Seeking a detail oriented Administrative Assistant to perform a variety of administrative tasks, requiring initiative, budget expertise, and independent judgment.

Job Family

Clerical & Admin Support

Department Name

School of Social Transform

Full-Time/Part-Time

Part-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$22.00 per hour

Essential Duties

• Provides administrative support
• Maintains executive’s calendar
• Coordinates and arranges travel which includes serving as travel delegate, entering travel requests and expense reports in Concur, arranging air travel, ground transportation, lodging, conference registration, etc.
• Processing workday transactions (to include but not limited to vendor payments, supply orders, expense reimbursements, Journals)
• Make PCard purchases / Reconciling PCard / allocator
• Maintaining spreadsheets for monitoring transactions
• Monitoring and reconciling budgets/accounts
• Responsible for creating worklets for responsibilities
• Other duties as assigned

Minimum Qualifications

Four (4) years secretarial/administrative experience; OR, Certificate in Secretarial Science AND three (3) years of secretarial/administrative experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in supporting a high-level administrator in higher education that includes management of day to day activities, calendaring and travel arrangements.
• Experience with reimbursements and payments in Workday
• Experience with PCard use and reconciliation
• Experience with Concur or similar travel management system
• Evidence of effective written communication skills.
• Skill in planning, analyzing and coordinating activities and establishing priorities. 
• Skill in problem solving and decision-making. 
• Experience in higher education
• Experience working with diverse populations

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate verbally, read complex material, write clearly and grammatically, see, and hear to perform essential functions.; Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.; This position receives regular review of objectives by department administrator.

Department Statement

ASU’s School of Social Transformation, the first of its kind in the U.S., unites students and faculty across academic boundaries to create social change that is democratic, inclusive, and just. Home to African and African American studies, Asian Pacific American studies, Justice studies, Social and Cultural Pedagogy, American studies and Women and Gender studies, we pursue social justice by studying the intersections of gender, race, and class with real­world challenges. Discover more at http://sst.clas.asu.edu.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.