Administrative Assistant - Part Time

Position Description


Administrative Assistant - Part Time
Job Department/School College of Education and Health Sciences
FT/PT/Temp Part time
Location Garden City, N.Y.
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Administrative Assistant - Part Time

College of Education and Health Sciences

 

JOB SUMMARY:

Provide administrative, technical and clerical support for the chair, program directors, and faculty in the department of Teaching, Learning & Technology. This is a 25 hour per week position.

SALARY INFORMATION:

In compliance with New York’s Pay Transparency Act, the salary for this union position is $29,627. Pre-employment assessment on Microsoft Word and Excel will be conducted.

Our union positions have excellent benefits, including Tuition Remission for the employee, spouse and dependent children. For a list of benefits provided to employees, please click here .

REPORTS TO: Department Chair and and Senior Director of Student Success & Administrative Affairs

RESPONSIBILITIES & DUTIES:

Meet and greet students in the Harvey Hall main office. Respond to email, telephone and walk-in inquiries.

Schedule ELI department meetings and manage the chair’s calendar as requested.

Compose a variety of routine and/or specialized correspondence, blast emails, meeting minutes, reports, documents, applications, RSVP’s, and/or other applicable materials. Create, manage, and update electronic and hard copy student records. Assist chairs, faculty, and OSS with obtaining necessary student information upon request.

Send out probation letters and maintain the probation maintenance system via SAAS including posting notes to Navigate and Adelphi LMS systems.

In collaboration with the Office of Student Success, maintain spreadsheet reports of incoming students by program and send out graduate admissions’ letters on behalf of the Chairs.

Maintain supply inventory and request instructional materials, including examination copes, as needed. Support Director of Operations with purchase orders, check requisitions and faculty requests.

Maintain communication with One Stop and the RSA CEHS Office of Student Success as needed.

Assist in making travel arrangements for faculty.

Receive and distribute mail.

Provide support for special events, open houses, and provide in-person coverage at the Ruth S. Ammon College of Education and Health Sciences Pre-Commencement

Performs other job related duties as assigned.

REQUIREMENTS: (Knowledge, Skills and Abilities)

Ability to prioritize workload according to volume, urgency, etc.

Excellent interpersonal and organizational skills.

Excellent clerical skills.

Excellent professional verbal and written communication skills. Writing sample required.

Demonstrated ability to work independently with attention to detail.

Excellent problem solving and time management skills.

Experience with student affairs in higher education is highly desirable.

Ability to multitask and work efficiently in a fast paced environment.

Understanding of FERPA with the ability to maintain confidentiality.

Excellent demonstrated ability with Microsoft office suite (PowerPoint, Excel, Word); Adobe, Moodle, and internet navigation.

EDUCATIONAL/EXPERIENCE REQUIREMENTS:

Associate’s degree is preferred.

Three years of student-service experience in a higher education setting is preferred.

HOURS:

Department of Teaching, Learning & Technology - Monday 9am - 4:30pm, Tuesday 9am - 4pm, Wednesday 9am - 4:30pm, Thursday 9am - 4pm.

ABOUT ADELPHI

Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students’ lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi is one of just four companies and the only university on Long Island to be named among America's Best Employers by State for 2023 by Forbes . Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four— Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island’s oldest private coeducational university, serving more than 7,400 students at its beautiful main campus in Garden City, at learning hubs in Brooklyn, the Hudson Valley and Suffolk County, and online. The University offers students 70 undergraduate programs, 93 master’s degree and doctoral programs, and 64 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 119,000 graduates across the country, a growing enrollment of students from 44 states and 76 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.

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Job Department/School College of Education and Health Sciences
FT/PT/Temp Part time
Location Garden City, N.Y.

Adelphi University is an equal opportunity/affirmative action employer, committed to building a diverse and inclusive workforce. We welcome applications from all candidates, including people of color and those who are, or identify as, members of any marginalized, underserved or underrepresented group. Adelphi is an emerging Hispanic serving institution so bilingual candidates are encouraged to apply. Here is our University statement on diversity: https://www.adelphi.edu/diversity-equity-inclusion/about/.