Administrative Assistant - Orthodontics (Job Id: 44823)

Job ID: 44823

Location: undefined

Minimum Qualifications

HS or GED and two years of related experience, or an equivalent combination of education and experience. Grade ND. Wage Commensurate with Experience. 

• Proficient in the use of Microsoft Office Professional products
• Excellent written and verbal communication skills
• Knowledge of office equipment (i.e., computer, copier, fax and scanner)

Serve as administrative support for the School of Dentistry, with primary responsibilities as administrative support to the department chair, directors, and faculty of the undergraduate (DMD) and postgraduate programs.

Essential Duties and Responsibilities: 

• Support faculty by maintaining calendars, copying, answering phones, ordering supplies, and maintaining the expenditure transactions for the department procurement card.
• Coordinate travel arrangements for faculty and residents.
• Provide assistance for the admissions process for postgraduate students/residents.
• Prepare and maintain clinic schedules.
• Track grades.
• Assist staff / faculty with departmental needs (including DMD programs) as necessary.
• Assist with annual reviews and work plans.
• Problem-solve departmental administrative problems independently.
• Assist in the planning of events, and registrations for some department faculty and residents.
• Other duties as assigned.

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

To apply for this position, follow the "Online App. Form" link below and then click on the "Apply Now". You must answer all required fields and submit your application by clicking the "Submit" button.  Detailed instructions are available at louisville.edu/jobs in the "My Career Tools" section.  Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.

NOTE:

Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload. 

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.