Administrative Assistant, Office of the Provost

About Embry-Riddle Aeronautical University:  

At Embry-Riddle, we take pride in our position as the world's largest and most comprehensive university dedicated to aviation and aerospace. Located in Daytona Beach, Florida, and Prescott, Arizona, our esteemed residential campuses offer a prestigious educational experience. However, our commitment to education knows no borders as our Worldwide campus expands our reach globally, providing a world-class education online and at approximately 110 locations across the United States, Asia, Europe, and Central and South America. This breadth of reach ensures that students can access our exceptional programs without geographical limitations. 

With a history spanning nearly a century, we have continually adapted to the dynamic needs of the industries we support. In the Academic Year 2022-23, we welcomed over 11,100 students to our residential campuses and over 19,000 students at our worldwide campus.  

Join our global community and embark on a journey of academic excellence and limitless possibilities. Employees working more than 30 hours a week can enjoy medical, dental and vision benefits, an amazing retirement plan with immediate vesting that includes a 6% gift and up to 4% match, free tuition for employees and their immediate family members, and a generous personal leave program. To find out more about our benefits and why ERAU has been named a “Great College to Work For” for 13 consecutive years, visit our careers page .     

The Opportunity:  

Embry-Riddle is now hiring an Administrative Assistant to support the Office of the Provost located on the Daytona Beach Campus. Under the supervision of the Manager of Provost Operations and Executive Assistant to the Senior Vice President for Academic Affairs and Provost, the Administrative Assistant is responsible for administrative functions of the Provost's office and supporting the Vice Provost for Academic Affairs and Vice Provost for Faculty Affairs. The Administrative Assistant interacts with academic departments, academic leadership, academic support departments, Human Resources, student employment, budget, and other departments within the University.

Responsibilities include:

• Administrative point of contact for the Vice Provost for Academic Affairs and Vice Provost for Faculty Affairs. Oversee schedules, coordinate meetings, and ensure seamless operation of daily administrative tasks. Manage travel arrangements and travel reimbursements. Purchase and monitor departmental supplies.
• Maintain and organize data and documentation for academic affairs and faculty affairs. Create and compile materials, reports, and presentations to support the Office of the Provost.
• Collaborate on the planning and execution of events and meetings for the Office of the Provost.
• Serve on project teams and committees as directed.
• Other duties as assigned.

Qualifications

Required Qualifications:

• Associate's degree or completion of program of 18+ months after high school.
• Minimum of 1-3 years of administrative work experience.
• Demonstrated Independent Decision-Making: Proven ability to make independent decisions, conduct research, analyze information, and effectively solve problems.
• Work Under Pressure: Experience in working effectively under the pressure of tight deadlines, managing frequent interruptions, and adapting to changing and competing priorities. Ability to remain composed under pressure and effectively prioritize tasks assigned by different members of the leadership team.
• Process Innovation: Capacity to develop new systems or procedures to resolve problems and optimize workflow.
• Interpersonal Excellence: Exceptional interpersonal skills, with a track record of successful independent work and collaborative teamwork.
• Analytical Proficiency: Strong analytical skills with an in-depth knowledge of Microsoft 365 tools (Excel, PowerPoint, Word, Teams, SharePoint, Outlook/email).
• Time Management and Organization: Exceptional time management and organizational skills are required for handling diverse tasks.
• Critical Thinking: The capability to work independently and think critically is essential. Simultaneously, you possess the ability to be a team player and collaborate effectively with multiple stakeholders.
• Communication Prowess: Excellent oral and written communication skills to convey information clearly and effectively.
• Confidentiality: The ability to handle sensitive and confidential information discreetly, ensuring the security and privacy of critical data.
• Adaptability: Being open to change and proactively seeking personal and professional growth is highly regarded. The ability to adapt to evolving work environments and technologies is a valuable trait.
• Attention to Detail: A strong eye for detail is crucial, ensuring that all tasks are executed with precision and accuracy.
• Servant Leadership Orientation: A commitment to the principles of servant leadership, where you prioritize the needs of the team, the institution, and its stakeholders. Your dedication to supporting and enabling others in achieving their goals is highly valued.

Preferred Qualifications:

• Bachelor's degree preferred.

Application Instructions:

To be considered, please include a resume and cover letter with your application.