Administrative Assistant, Office of the Dean, Rubel School of Business - Bellarmine University

Details

Posted: 15-Mar-24

Location: Louisville, Kentucky

Salary: Open

Categories:

Staff/Administrative

Internal Number: 173679

Location: Louisville, KY Category: Staff Positions Posted On: Thu Mar 14 2024 Job Description:

The Rubel School of Business invites applications for an Administrative Assistant who will provide administrative support for the dean, program chairs, and faculty. Typical duties include issuing contracts for part-time faculty; processing new hires; maintaining load reports for full-time faculty; maintaining electronic syllabi files and faculty records; processing purchase orders, check requests, and reimbursements; fulfilling accreditation requirements; coordinating faculty recruitment and travel; maintaining records for various reports and surveys; and coordinating work through other offices as needed. Additional responsibilities may include assisting in various events by making room and food arrangements, taking minutes at Rubel faculty meetings, performing routine clerical duties related to the office, and other essential tasks assigned by the dean. 

Job Requirements:

• High school diploma or GED equivalent
• At least 1 year of experience in an administrative support role preferred
• Strong organizational skills; detail-oriented and efficient
• Excellent computer skills, including but not limited to Microsoft Office Suite (Word/Excel/PowerPoint and Outlook, email)
• Strong interpersonal and teamwork skills
• Demonstrated leadership ability and problem-solving skills
• Ability to work independently with minimal supervision essential
• Strong verbal and written communication skills
• Ability to handle multiple assignments, while accommodating walk-ins and unexpected needs

Additional Information:

Bellarmine University is committed to core values of diversity, equity and inclusion and embraces diversity in our workforce among members of faculty, staff and administration. We remain committed to affirmative actions, policies, procedures and attitudes necessary to continue to build and retain a diverse and equitable workforce. We will demonstrate a fully realized and lived commitment to equity and inclusion, empowering all members of our increasingly diverse community and supporting them to achieve their full potential. As part of Bellarmine's commitment to diversity, equity and inclusion, we will seek to ensure that all aspects of employment, including recruitment, selection, job assignment, training, compensation, benefits, discipline, promotion, layoff and termination processes remain free of discrimination based upon race, color, national origin, religion, sex, age, creed, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other protected class.

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About Bellarmine University
Bellarmine University is a dynamic, growing university with a strong liberal arts focus in the Catholic higher education tradition and a bold vision for the future. Bellarmine has undergraduate and graduate enrollment of nearly 4,000 students, and continues to add new academic programs while maintaining small class sizes and personal attention to students. Bellarmine is listed in the Princeton Review's Best 382 Colleges, is one of the top 15 Southern regional universities in U.S. News and World Report's 2018 college rankings, and is a top university in Forbes' list of America's best colleges. In a survey by The Princeton Review, students praised Bellarmine as a place that is "welcoming to every single person and makes an effort to include everyone." Bellarmine students, faculty and staff engage in more than 25,000 cumulative hours of service each year, in Louisville and around the nation and world. Bellarmine is located on a scenic 175-acre campus in the Highlands neighborhood of Louisville, KY, which Glassdoor recently recognized one of the nation's top 10 cities where pay goes the furthest, and National Geographic calls it a top 10 food city. ZipRecruiter calls Louisville a top 1...0 city for job seekers, thanks in part to its central location and low unemployment. Louisville is within a day's drive of two-thirds of the U.S. population. Bellarmine is an affirmative action and equal opportunity employer and encourages applicants with diverse backgrounds to apply. Bellarmine University is committed to core values of diversity, equity and inclusion and embraces diversity in our workforce among members of faculty, staff and administration. We remain committed to affirmative actions, policies, procedures and attitudes necessary to continue to build and retain a diverse and equitable workforce. We will demonstrate a fully realized and lived commitment to equity and inclusion, empowering all members of our increasingly diverse community and supporting them to achieve their full potential. As part of Bellarmine's commitment to diversity, equity and inclusion, we will seek to ensure that all aspects of employment, including recruitment, selection, job assignment, training, compensation, benefits, discipline, promotion, layoff and termination processes remain free of discrimination based upon race, color, national origin, religion, sex, age, creed, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other legally protected class.
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