Administrative Assistant, Office of Sponsored Programs

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students.  Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.

Job Description

The position reports directly to the Director, Office for Sponsored Programs and assists the Director in the management of the office by performing the following functions:

•  Collaborate with Director and Associate Directors and OSP Sponsored Programs Administration Teams on all office business matters.
•  Update OSP Operating Manuals in conjunction with the Director and Associate Directors.
• Work with Director on all department purchases.
• Assist in editing monthly proposal and award reports.
• Assist with design of OSP Newsletter and office materials.
• Enter all checks and wired funds received from sponsors into the banking system.
• Receive and distribute grant journal entry transactions to OSP Sponsored Programs Administration Teams.
• Coordinate distribution of grant termination notices to departments.
• Process grant refund checks to sponsors.
• Assist with special projects.

Requirements

• Bachelor’s degree preferred. Minimum 2-5 years’ experience working in similar position. 
• Excellent customer service and communications skills in a fast-paced deadline-oriented environment is required.
• Experience with Peoplesoft Financial systems is preferred.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay
• Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/diversity .

Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .