Administrative Assistant - Office of Institutional Advancement (Temporary)

Updated: 17 days ago
Location: Chicago, ILLINOIS
Job Type: FullTime

Job Description:

Position Description

The Office of Institutional Advancement at The Chicago School is seeking an Administrative Assistant to support the day-to-day operations and logistics of the team. This is a remote role. Candidates are ideally located in Los Angeles, CA or Chicago, IL to support local events. After-hours or non-regular business hours might be required. This is a temporary position expected to end on May 31, 2023.

Key Responsibilities

  • Tracking key projects and initiatives in Excel and Airtable

  • Producing and distributing publications, including three monthly newsletters, four donor campaigns and associated materials.

  • Coordinate and support events, including coordinating with the venue, shipping materials and supplies, producing event materials, and tracking attendance and follow-up tasks

  • Coordinate and produce key reports, gathering data from a variety of platforms and colleagues

  • Provide general office support, including invoice processing, vendor review and reconciliation, proposal coordination and production

  • Other duties as assigned

Key Skills

  • Proficiency with Microsoft Office Suite (especially Outlook, Excel), Airtable, Canva, and Constant Contact

  • Strong organizational skills and attention to detail: demonstrated ability to track multiple ongoing priorities and projects

  • Strong written and verbal communication skills

  • Positive, team-oriented attitude and a collaborative working style

Position Qualifications:

  • Bachelor's degree preferred

  • 3-5 years related experience required, at least 2 years of experience working as an administrative assistant to a mid-to-senior level executive is desired

Compensation & Benefits

This opportunity is budgeted at $$20.00 - $27.00 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

The Chicago School of Professional Psychology is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students and all who enter our facilities, The Chicago School requires all employees to be fully vaccinated for COVID-19, with limited exemptions, as a condition of employment.

View or Apply

Similar Positions