Administrative Assistant - Office of Institutional Advancement (Temporary)

Job Description:

Position Description

The Office of Institutional Advancement at The Chicago School is seeking an Administrative Assistant to support the day-to-day operations and logistics of the team. This is a remote role. Candidates are ideally located in Los Angeles, CA or Chicago, IL to support local events. After-hours or non-regular business hours might be required. This is a temporary position expected to end on May 31, 2023.

Key Responsibilities

• Tracking key projects and initiatives in Excel and Airtable

• Producing and distributing publications, including three monthly newsletters, four donor campaigns and associated materials.

• Coordinate and support events, including coordinating with the venue, shipping materials and supplies, producing event materials, and tracking attendance and follow-up tasks

• Coordinate and produce key reports, gathering data from a variety of platforms and colleagues

• Provide general office support, including invoice processing, vendor review and reconciliation, proposal coordination and production

• Other duties as assigned

Key Skills

• Proficiency with Microsoft Office Suite (especially Outlook, Excel), Airtable, Canva, and Constant Contact

• Strong organizational skills and attention to detail: demonstrated ability to track multiple ongoing priorities and projects

• Strong written and verbal communication skills

• Positive, team-oriented attitude and a collaborative working style

Position Qualifications:

• Bachelor's degree preferred

• 3-5 years related experience required, at least 2 years of experience working as an administrative assistant to a mid-to-senior level executive is desired

Compensation & Benefits

This opportunity is budgeted at $$20.00 - $27.00 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.thechicagoschool.edu/career-opportunities/

The Chicago School of Professional Psychology is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students and all who enter our facilities, The Chicago School requires all employees to be fully vaccinated for COVID-19, with limited exemptions, as a condition of employment.