Administrative Assistant / Office Manager

North Carolina State University, United States

Updated: about 12 hours ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG195209SP
Internal Recruitment No
Working Title Administrative Assistant / Office Manager
Anticipated Hiring Range $50,000 - $56,000
Work Schedule Monday - Friday, 8:00 am - 5:00 pm. A hybrid work schedule may be available at the discretion of the supervisor, based on the needs of the department.
Job Location Raleigh, NC
Department Communication Technologies
About the Department
Communication Technologies (ComTech) provides services for the entire campus as well as remote campus sites within Wake County and the CMAST facility in Morehead City. Services to faculty, staff, and students include voice, voice messaging, long distance, data circuits, collaboration tools, and maintenance of all related telecommunications equipment and infrastructure.
ComTech is responsible for the management and operations of the enterprise critical IT facilities including data centers . The communications environment consists of approximately 12,000 phone lines long with almost 100,000 network ports over more than 43,000 faceplates.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
  • Medical , Dental , and Vision
  • Flexible Spending Account
  • Retirement Programs
  • Disability Plans
  • Life Insurance
  • Accident Plan
  • Paid Time Off and Other Leave Programs
  • 12 Holidays Each Year
  • Tuition and Academic Assistance
  • And so much more!


Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Administrative Assistant / Office Manager position for ComTech provides direct administrative management support to the assistant vice chancellor of ComTech, while regularly performing a variety of office management duties for team members throughout ComTech and other OIT units as needed.
Essential Job Duties
Administrative Management Support
  • Provide direct administrative management support to the assistant vice chancellor (AVC), including managing complex calendars, coordinating meetings, preparing correspondence, handling AVC travel arrangements and other related administrative management duties
  • Coordinate meeting logistics and scheduling with campus community stakeholders, internal and external associates, to support efficient communication and collaboration
  • Perform a variety of administrative and office management functions to support members of ComTech and other OIT units as needed (ex: travel arrangements, PCard purchases, warehouse and purchasing requests)


Office Operations and Administrative Coordination
  • Assist with developing and maintaining office operations, procedures, and administrative policies that contribute to an efficient and well-supported workplace
  • Support departmental workflows, documentation, and internal reporting processes
  • Serve as the building liaison for OIT, manage facilities-related requests and orders (ex: AiM building liaison requests), respond accordingly to building-related inquiries and assist with resolving issues and concerns
  • Serve as the department surplus coordinator, managing the disposition of surplus property in accordance with university procedures
  • Manage and monitor office supply inventories to support daily operations and ensure inventory is organized and maintained
  • Assist with the planning of OIT and campus community events

Communication and Customer Service
  • Serve as a resource for department staff by responding to inquiries, directing requests to the appropriate resources, and providing responsive, professional customer service to establish standard processes and procedures for enhancing overall efficiency.
  • Utilize office productivity and collaboration tools to support communications, maintain information, and perform routine updates to departmental web content
Other Responsibilities
  • Other administrative duties may be assigned as needed to support other OIT units.

Qualifications


Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Qualifications
  • Experience providing high-level administrative management support, including managing complex calendars, coordinating meetings, and arranging travel for senior leaders
  • Experience supporting office operations in a higher education, information technology, or similarly complex administrative environment
  • Demonstrated proficiency with Google Workspace (Docs, Sheets, Slides, and Forms) and experience maintaining or updating web content
  • Experience coordinating administrative processes related to travel, purchasing, office operations, or human resources
  • Strong organizational skills with the ability to manage multiple priorities, maintain confidentiality, and work independently while supporting a collaborative team environment
Required License or Certification
N/A
Valid NC Driver's License required Yes
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 09/11/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 09/18/2026
Notice to Applicants
Please note that the work history on your resume must also be included in your application.
Special Instructions
Please submit a resume, cover letter, and contact information for at least three professional references.
This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details


Position Number 00046325
Position Type SHRA
Position Classification Band Title Administrative Support Specialist
Position Classification Band Level Advanced
Position Classification Salary Range $ 34,602 - $ 58,870
Salary Grade Equivalency NC10
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 516001 - Communication Technologies
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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