Administrative Assistant of Stewardship and Donor Engagement

Details

Posted: 24-Mar-24

Location: Providence, Rhode Island

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 8452

Overview:

Provides administrative support to the Office of Stewardship & Donor Engagement. 

Essential Duties:

• Prepare and provide the Sr. Director and Director of Stewardship and Donor Relations with strategic information for decisions to be executed. Produce correspondence for various constituents including those in higher-level volunteer leadership positions and major gift donors. Maintain biographical data, mail, and telephone contact with major volunteer leaders to acknowledge engagement roles and respond to requests, etc. Run monthly gift and data reports for engagement groups and named donor prospects. 
• Manage logistics for semi-annual meetings for several top volunteer councils, coordinating internal and external attendees' calendars reserve/schedule meeting rooms, maintain participation lists, arrange for appropriate seating, refreshments, and presentation logistics. 
• Support Stewardship and Donor Engagement team at several events throughout the year, including endowed lecture fund events, volunteer leadership conference, and donor events during Homecoming and Reunion. Responsibilities include but are not limited to data preparation, collecting, and maintaining responses, logistics preparation, and welcoming/interacting with guests. 
• Manage the Consolation program for the National Alumni Association Chaplain and the Director for Stewardship including, but limited to, distribution and inventory maintenance of Mass and sympathy cards, spiritual and floral bouquets, monthly prayer lists, and other condolence practices. Support the Director of Stewardship and Donor Relations with specialized donor communications, including but not limited to Christmas cards, Advent/Lenten communications, tribute/honorary gift notifications. 
• Interact with external constituencies via phone, email and in-person, including Trustees, Vice Presidents, senior-level managers, and major leadership volunteers, communicate with  top-level  leaders on  behalf of the Sr.  Director  to arrange meetings, event invitations and follow-up   correspondence.
• Monitor budgets and other financial acllv1t1es, including tracking accounts payable invoices. Serve as an internal resource on departmental administrative questions. May, with supervision, organize and coordinate special projects including presentations, education programs, and special events. 

Marginal Duties:

• Perform all other duties as may be required. 

Education and Experience Required:

• High school education or equivalent
• Three to five years' related experience and/or an equivalent combination of technical school education and experience
• Working knowledge of Microsoft Office applications and database systems required
• Proficiency with Excel, Cyberfriar, and Affinaquest required
• Demonstrated ability to work under pressure of deadlines
• Organize, set, and implement priorities and manage multiple tasks
• Strong attention to detail and high level of accuracy
• Effective organizational, decision making, and communication skills
• Strong interpersonal skills

Employee Status: Full Time

Union Status: Non-Union

EEO Statement:

Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

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About Providence College
Notice of Non-Discrimination Providence College admits students of any race, color, national and ethnic origin, sex, gender, sexual orientation, gender identity, religion, disability, age, or veteran status, and without regard to genetic information, to all the rights, privileges, programs, and activities generally accorded or made available to students at the College. It does not discriminate on the basis of race, color, national and ethnic origin, sex, gender, sexual orientation, gender identity, religion, disability, age, veteran status, genetic information, or any other applicable legally protected basis, in the administration of its education policies, admission policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. In accordance with Title IX, it does not discriminate on the basis of sex in its educational programs or activities. Nothing in this Notice shall require Providence College to act in a manner contrary to its Dominican mission and the teaching and tenets of the Catholic Church, and the College reserves the right to take actions designed to ensure and promote its Catholic and Dominican mission. The College’...s Equal Opportunity/Affirmative Action Officer, and ADA/Section 504 Coordinator is the Associate Vice President for Human Resources (Kathy Alvino, Harkins 302, 401.865.2430, [email protected]). The Title IX Coordinator is the Assistant Vice President for Student Development and Compliance (Dr. James Campbell, Slavin 203, 401.865.2676, [email protected]). The Title IX Coordinator is assisted by deputy coordinators, including members of the faculty and the administration (http://www.providence.edu/sexualharassment). Inquiries regarding ADA/Section 504 issues for students may be directed to the Office of Academic Services (Jonathan Gomes, Library 229, 401.865.2470, [email protected]) and the Office of the Assistant Vice President for Student Development and Compliance (Dr. James F. Campbell, Slavin 203, 401.865.2676, [email protected].
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