Administrative Assistant (Multiple Vacancies)

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant (Multiple Vacancies)
Job Category	Staff & Executive - Administrative & Support
Department	UBHC-Outpatient Services-PISC
Overview	Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC’s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Assistant (Multiple Vacancies) in Child & Adolescent Services at Rutgers University Behavioral Health Care. Administrative Assistant performs a wide variety of administrative and support services within Child & Adolescent Services. Assists in the planning and support of program activities. Coordinates office operations. Among the key duties of this position are the following: Responsible for providing administrative, analytical, computing and staff support for the department. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, database maintenance, and forms and graphics generation utilizing a variety of software packages. Screens calls and provides information in accordance with organizational policy. Receives and appropriately handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries. Maintains essential records and assists in the maintenance of all activity files. Prepares and/or compiles data for the special reports and analyses, monthly reports, program evaluations, and other related reports within prescribed guidelines. Undertakes routine writing and editing assignments; generates correspondence for signature; maintains mailing lists. Maintains or assists in maintaining department accounts, monitoring expenditures and ensuring compliance with budgets. Coordinates and maintains the supervisor’s calendars. Exercising discretion, applies informed independent judgment to help manage the supervisor’s time. Makes travel arrangements and prepares meeting agendas. Evaluates office procedures, establishes standards, and recommends and implements new or modified procedures as needed. Serves as a principle liaison between the department and other administrative units such as Purchasing, Accounts payable, Human Resources and Information Services and Technology.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Nonexempt
Grade	2000
Position Salary	Budgeted Salary
Annual Minimum Salary	27.010
Annual Mid Range Salary	27.510
Annual Maximum Salary	28.340
Standard Hours	35.00
Union Description	Teamsters, Local 97
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	PERS

Qualifications

Minimum Education and Experience	Associate’s Degree plus two (2) years of administrative/secretarial experience. Equivalent education, experience and/or training may be substituted for the degree.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Position requires standing to 1/3 of the time; requires walking under 1/3 of the time; climbing or balance under 1/3 of the time, stoop, kneel, crouch, or crawl under 1/3 of the time, talking or hear over 2/3 of the time, requires lifting up to 10 pounds less than 1/3 of the time. WORK ENVIRONMENT: Office environment. Moderate noise. Fast paced intense work environment. May be required to manage an agitated patient.
Special Conditions

Posting Details

Posting Number	23ST1376
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Piscataway (RBHS)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

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