Administrative Assistant - Library Information Science (MLIS)

St. Catherine University, United States

Updated: over 2 years ago
Location: Saint Paul, MINNESOTA
Deadline: ;

Posting Details
Position Title Administrative Assistant - Library Information Science (MLIS)
Division Academic Affairs
Department/Office MA Library Info Science

Position Summary
St. Catherine University and the Information Management department invite applications for a full-time Administrative Assistant position.
The Information Management department empowers students to be critical thinkers and leading information professionals who promote equity through the access and sharing of information. The Administrative Assistant supports our Master of Library Information Science program (MLIS), School Library Media Specialist certification, and undergraduate Digital Humanities and Information Systems minor. Join our team and represent our department to the world!
The Administrative Assistant provides high-level office management and administrative support to the director, faculty, and students and provides assistance in a professional manner with a strong service orientation. The role allows a high degree of autonomy to plan, organize, coordinate, prioritize, and perform work in diverse areas of responsibility. Evenings or weekends may occasionally be required to support program events or projects.  
Employees at St. Kate’s feel a deep connection to the University’s Mission and Vision, and they live their values at work.  Benefits available to full-time employees include: 
  • Health, dental, and vision insurance 
  • 403b retirement plan access 
  • Paid vacation and sick time 
  • Free Tuition for employees and their families after one year of service 
  • Six weeks of paid parental leave after one year of service 


 Responsibilities: 
  • Professionally represent the department to all audiences including faculty, staff, students and external customers in a university that values diversity and multicultural understanding. 
  • Manage the daily administrative operations of the department including calendars, mail, office supplies, department email and other miscellaneous tasks, demonstrating excellent accuracy. 
  • Monitor and update the department information on publications including the website, enter and retrieve data, and maintain program files, reports and records with excellent attention to detail and accuracy. 
  • Assist students and faculty in accessing policies, procedures, and forms for the program and the university, referring them to other departments or resources as necessary. 
  • Assist the Program Director with surveys, reports and data compilation for accreditation purposes. 
  • Hire, train and supervise student assistants including time sensitive timecard approval. 
  • Collaborate with colleagues across the university to ensure the smooth operations of the department. 
  • Draft correspondence, take meeting minutes, and provide faculty with administrative support. 
  • Coordinate scheduling, room set-ups, technology requests, and catering for events and meetings 

St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.
Minimum Qualifications
  • High school diploma or GED
  • Three years of full-time administrative experience that includes data management or project management
  • Experience serving people from a wide variety of backgrounds and experiences, treating them with respect, dignity and compassion
  • Experience with a large, complex database
  • Proficiency with Microsoft Office and Google suite 
Preferred Qualifications
  • Administrative support experience in a university environment
  • Experience with Banner, D2L and Qualtrics
  • Social media management experience 
  • Proficiency with project management software


 
We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.
EEO Statement
St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to “love of neighbor without distinction” and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at [email protected] or 651-690-6565.
Application instructions for STAFF
Visit St. Kate Careers to apply. Three references and successful completion of a background check will be required for employment. For information, contact Joyce Yukawa at [email protected] . Application deadline is November 1, 2021.
Given the way campus life inherently puts people in close proximity to each other, including residence and dining halls, classrooms, and gatherings, the University has determined that a vaccination requirement is the best way to keep our community safe and prevent potential outbreaks as we return to more regular, in-person operations. St. Catherine University is requiring all students, faculty (including adjuncts contracted for the fall semester and beyond), staff, and residents age 12 and older to complete their COVID-19 vaccination series unless the University approves a medical or religious accommodation or other accommodation/exemption as required by applicable law. New employees must submit vaccination documentation or be approved for an exemption/accommodation before beginning work. For more information, visit stkate.edu/coronavirus-info/vaccine .
 St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace
Our university is a proud member of the Upper Midwest HERC and is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.

Posting Number 20210193-STAFF
Posting Start Date 10/18/2021
Application Deadline 11/01/2021

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