Administrative Assistant - Law School

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

All About You

Job Summary

Under direct supervision the Administrative Assistant Level I or II, provides administrative support to a department or group of professionals. This position is responsible for representing the University by communicating with internal and external constituents; typing correspondence and memos; coordinating travel arrangements; maintaining calendars; and duplicating and distributing material.

Job Duties

• Maintains department spreadsheets and assists with preparing financial and administrative reports.
• Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexity.
• Coordinates and performs administrative services; makes arrangements for events and meetings; composes and types correspondence; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems.
• Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions; coordinates and monitors maintenance services; serves as liaison between departments, faculty, and staff.
• Handles or assists with confidential issues or sensitive records; provides technical support.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of administrative procedures and research techniques
• Knowledge of the functions of the school division and its operating procedures
• Must possess analytical and organizational skills, good judgment, and initiative
• Considerable ability to evaluate information, perform analysis and prepare written and oral recommendations
• Ability to develop and maintain effective working relationships
• Ability to coordinate multiple priorities
• Ability to operate a computer and use appropriate software applications and peripheral office equipment
• The ability to easily communicate departmental procedures and policies
• The ability to answer moderately complex questions
• The ability to share information in a clear and concise manner and tailor the communication to the audience

Administrative Assistant Level I Minimum Qualifications

High school diploma; supplemented with one (1) years of administrative experience. Associate’s degree preferred.

Administrative Assistant Level II Minimum Qualifications

High school education or equivalent; supplemented with three to five (3-5) years of related experience. Associate’s degree preferred.

Function

Administrative Support/ Cross-functional Family

Scheduled Weekly Hours:

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. We welcome and encourage applications from minorities, women, protected veterans, and individuals with disabilities (including disabled veterans). If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.