Administrative Assistant - JSOM

University of Texas at Dallas, United States

Updated: 2 days ago
Location: Richardson, TEXAS
Deadline: ;

Posting Details
Posting Details


Posting Number S05493P
Position Title Administrative Assistant - JSOM
Functional Title Administrative Assistant I and II
Department Management
Salary Range $35,798 - $42,000, DOQ
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary)
Posting Open Date 02/27/2024
Posting Close Date
Open Until Filled No
Desired Start Date 03/11/2024
Job Summary
The AAI and AAII positions provide administrative support for both Faculty and Students in the Jindal School of Management. These positions manage duties essential to the success of JSOM students, faculty and staff. The Administrative Assistants provide outstanding customer service to the JSOM by answering emails, phone calls and in person inquiries in a timely and professional manner.
Minimum Education and Experience
Administrative Assistant I:
Bachelor’s degree and two years office administration or project management experience or an equivalent combination of education and experience.
Administrative Assistant II:
Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience
Essential Duties and Responsibilities
Administrative Assistant I
FLSA Status: Non-exempt
Salary Grade: 08
Salary Range: $35,798 – $39,000
Administrative Assistant II
FLSA Status: Non-exempt
Salary Grade: 09
Salary Range: $40,000 – $42,000
Administrative Assistant I
This position will be responsible for providing administrative support to multiple faculty. Provides guidance to faculty and graduate students regarding university/state policies and procedures pertaining to purchasing and ordering, travel and reimbursement, account reconciliation, and room/resource access. Responsible for the business operations of the department including but not limited to travel set up and itinerary, hotel reservation, expense reimbursement, account reconciliation, office filling system, preparation of course-related materials, etc. Provide support to other admins in the department when needed.
Administrative Assistant II
Provides advanced support for faculty and students in the Jindal School of Management. Will make decisions and interpret administrative policies, maintain and monitor financial records, perform monthly financial account reconciliation and reporting, prepare vouchers, act as liaison to payroll, human resources and handle related responsibilities. Will coordinate travel, calendars, correspondence, reports. Will coordinate events. Assure accuracy of data and security of assets, comply with laws and policies, function as liaison between departments and other duties as required. The desired employee is detail oriented, possesses excellent customer service skills and is able to prioritize and complete tasks in a timely manner.
Physical Activities
Working Conditions
Additional Information
Remote Work Notice
A hybrid remote work schedule may be available (currently 1-day remote weekly). Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.
What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
About Us
UT Dallas is a top public research university located in one of the nation’s fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences.
UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.
The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. “LilyPad” lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).
Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

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