Administrative Assistant (Job Id: 41520)

University of Louisville, United States

Updated: over 2 years ago
Deadline: The position may have been removed or expired!

Job ID: 41520

Location: Envirome Institute

Minimum Qualifications

HS or GED and two years of related experience, or an equivalent combination of education and experience.  Grade ND Wage Minimum $14.72/hr

Preferred Qualifications

Financial Background

Position Description

An Administrative Assistant position is available in the Envirome Institute (EI) at the University of Louisville. This position will be responsible for performing fiscal, purchasing and administrative duties that support the Envirome Institute Members and their activities. 

Essential Duties and Responsibilities:

  • Financial
  • Process and place orders for the Envirome Institute and reconcile all purchases in OnBase and BI
  • Process procard reconciliation, reallocations, make sure all charges are in line with UofL requirements and that all backup is attached for charges
  • Process travel reimbursements through PeopleSoft for EI faculty, staff and visitors
  • Reconcile general speedtypes
  • Manage ProCard applications for all new and updated accounts
  • Payroll
  • Process weekly and monthly payroll documents
  • Travel
  • Organize travel arrangements for all EI members (faculty, staff, and trainees)
  • Organize travel and accommodations for guests of the Center
  • General
  • Provide general administrative support to the EI Team by obtaining meeting and Outlook calendar information
  • Conference and Symposium planning and coordinating
  • Provide effective and efficient customer service working with other departments and suppliers  
  • Track and process office supply orders 
  • Maintain building access for all faculty, staff and visitors
  • Provide backup when other administrative staff is out of the office
  • Perform additional duties as assigned by the Institute Director of Operations, Center Directors, and/or Unit Business Managers
    • Equal Employment Opportunity

    The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

    How To Apply -Staff Positions

    To apply for this position, follow the "Online App. Form" link below and then click on the "Apply Now". You must answer all required fields and submit your application by clicking the "Submit" button.  Detailed instructions are available at louisville.edu/jobs in the "My Career Tools" section.  Vacancies are routinely removed from the jobs portal around 7:00PM each Monday.

    NOTE:

    Only ONE attachment can be uploaded per application. If you wish to include a cover letter or other documents, please combine them as one document with your resume/cv, save the document with a simple short title that contains only letters, spaces, or numbers, and then upload. 

    Computers are available for application submission at the Human Resources Department located at 1980 Arthur Street - Louisville, Kentucky 40208. For more information, please contact us by email at [email protected] or by phone 502-852-6258.

    If you require assistance or accommodation with our online application process, you may schedule an appointment at (502) 852-6258 with Employment Services at the Human Resources office located at 1980 Arthur Street, Louisville, KY 40208.


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