Administrative Assistant

Ivy Tech Community College, United States

Updated: about 1 year ago
Location: Crown Point, INDIANA
Deadline: The position may have been removed or expired!
General Description of Position:

Serves as Administrative Assistant to the Site Manager of Correction Facility Education Program, serves as a receptionist in Ivy Tech’s office in the corrections facility, and handles essential reports, memos, and other information pertinent to the Coordinator of Correction Facility Education Program as it relates to students.

  
Major Responsibilities: Maintain respect at all times for confidential information.
• Perform required duties such as answering the telephone; expediting questions and requests in a courteous, tactful, prompt, and correct manner; greeting visitors.
• Type correspondence for the Site Manager of the Correction Facility Education Program.
• Type, maintain, and distribute accurate memos as directed.
• Effectively operates various office equipment.
• Prepare and maintain OIS files (student information, conduct reports, count letters) for the Site Manager of the Correction Facility Education Program.
• Prepares the monthly data reports and accompanying materials as required by the state (DWD policy 2011-08).
• Process incoming mail and distribution to staff.
• Assist in maintaining faculty application files, resignations, etc.
• Assist in maintaining general office filing system – keep a daily log book (faculty issues, emergency counts, classes canceled, etc.).
• Complete reports in a timely manner as required by state and federal agencies along with those from accrediting bodies (DWD Policy 2011-08.
• Process DOC referrals to place students in education (ABE, Vocational, and College)
• Proctor all testing for offender students
• Scan TABE tests and Practice GED tests.
• Create passes or special count letters as directed by the Site Manager.
• Maintain Inters program through data input documentation, attendance, etc. If IDOC changes this program the new program will be followed.
• Change class rosters and time cuts as directed by the Site Manager.
• Maintains current inventory of supplies and informs Site Manager when items need to be purchased.
• Complete required DOC training, CBTS, and annual training as required by the facility.
• Provide training for offender education clerks, if allowed by the facility.
• Document work hours and apprenticeship information for offender clerks.		  
Minimum Qualifications:

High School Diploma or equivalent; Experience with computer software applications; Willingness to learn

  
Preferred Qualifications:

Associate's degree

  
Work Hours/Pay/Benefits:

Monday - Friday. This is a full-time hourly position located at Westville Correctional Facility. Pay range of $17 - $19.50 per hour depending on qualifications. Full range of benefit offerings. Learn more here https://careers.ivytech.edu/benefits

 
Team Ivy Referral:

Eligible

  
Note:

At Ivy Tech we are dedicated to building a diverse, inclusive and authentic workplace. If you are excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

  
     

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