Administrative Assistant Intermediate

Details

Posted: 19-Mar-24

Location: Ann Arbor, Michigan

Salary: Open

Categories:

Staff/Administrative

Internal Number: 246478

A cover letter of one page or less is required for consideration for this position. The cover letter should be attached as the first page of your resume (due to system limitations), and address your specific interest in the position.

The Children's Centers has an exciting opportunity available for an Administrative Assistant.  This role is responsible for supporting the center administrators and teachers.  Reporting to the Administrative Services Manager, your role will be critical in maintaining an inclusive and welcoming environment for center staff, families, and U-M students. Reporting to the Administrative Services Manager, your role will be critical in maintaining an inclusive and welcoming environment for center staff, families, and U-M students.

• Undertake various administrative tasks in support of the Children's Centers; including document creation and updating and filing. Respond/manage shared inbox, respond to issues and triage general inquiries as appropriate.
• Reconcile purchasing cards (P-Cards), ensuring all charges are accurate and accounted for; ensure compliance with Procurement guidelines.
• Guide staff members with using the Concur expense reporting system, assisting them with the submission and management of travel/expense reports to maintain transparency and accountability.
• Coordinate on-boarding of temp student employees, helping acclimate new employees to the center; track and update new hire paperwork, track timesheets.
• Oversee tracking of center inventory and take initiative in ordering supplies as needed. Ensure the availability of essential materials.
• Assist with collecting information such as immunization records and health appraisals from newly enrolling families; help connect new families to teachers in order to share classroom information.
• Provide front desk coverage at Children's Centers.  Welcome and assist parents, visitors, and staff with inquiries.  Ensure a professional and welcoming atmosphere at the front desk.

• Associates degree or an equivalent combination of education and experience.
• Minimum of 2 years experience in an administrative support or similar position
• Demonstrated interpersonal communication skills
• Basic familiarity with Microsoft Office applications and Google Suite

Monday through Friday hours ranging between 7:00 a.m. to 6:00 p.m.  Specific schedule to be determined by manager and successful candidate.  There may be opportunities for flexible/non-standard work scheduling such as (4),10-hour days.

Benefits at the University of Michigan:

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

• Generous time off, including family leave
• A retirement plan that provides two-for-one matching contributions with immediate vesting
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for
• Healthcare and dependent care expenses

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

 

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About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.
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