Administrative Assistant - Instruction Team

Position Title: Administrative Assistant - Instruction Team

Position Status: Non Exempt

Work Hours:  12 month full-time (40+ hours)

Reports To: Dean of Instruction

Location: Online Education Division (Orchard Park, NY)

Position Summary:

The primary focus of this position is to support all functions and activities of the Instruction Department.

Responsibilities:

• Updating Faculty Credentialing Database
• Scanning New Faculty Candidate Transcripts
• Pulling resumes from UltiPro for adjunct recruiting every session
• Monitor the Faculty Report email for final gradebooks, incompletes, and grade changes, and job responsibilities
• Create and maintain One Note files on faculty
• Collect new hire paperwork and forward on to HR
• Verify faculty meeting attendance (9 a year)
• Keep updated Management listing spreadsheet, emergency contact list, etc
• Run seat analysis daily
• Responsible for faculty pay agreements and master pay spreadsheet
• Compile Student Survey data from VOVICCI database and send out to faculty
• Compile validation of booklist verification every session
• Send out certificates after completion of Workshops for faculty onboarding and development
• Run reports from banner: Grades not processed, grades distribution report, and mythic reports
• Collect and organize Student Learning Outcome Material for annual review at systems
• Build from mythics every session course schedule
• Reset faculty passwords in banner
• Send out session communications: upload intro documents, when grades are due, etc
• Create separation of employment documentation
• ADA for projects and copyright research
• Other duties as assigned

Competencies:

• Possesses strong verbal and written communication skills
• Has the ability to multi task and effectively organize while working in a fast paced working environment
• Excels in working independently and in a team environment
• Demonstrates the ability to make sound judgments, can identify problems and solutions and is flexible to changing processes
• Has the ability to learn and use new and existing technology including SCT Banner data entry and updates, import and analyze data with Microsoft Excel and mail merge and correspondence with Microsoft Word.

Qualifications:

• Minimum of 2-3 years office experience (Experience in higher education a plus)
• Familiar with Microsoft Office products.
• Eligible to work in the US

Physical Demands and Work Environment:

• Position requires standing or sitting in a stationary position as well as the occasional need to lift, carry, push, and/or move objects up to 10 pounds.
• Position also requires the use of computer technology/equipment.
• Position requires the ability to hear conversations and receive information in person and over the telephone.
• Position requires the ability to convey detailed and important instructions or ideas accurately, loudly, or quickly.

Background Check or Licensing Requirements:

This position requires the successful completion of a criminal background check.

SALARY: 

$38,000 ($18.27 per hour) 

This position is eligible for overtime.  

Please note that the compensation information is a good faith estimate of the base pay for this position. Information about the total compensation package for this position will be provided during the interview process. 

All qualified applicants will receive consideration for employment without regard to age, race, ethnicity, national origin, color, religion, disability, marital status, veteran status, sex/gender (including pregnancy or pregnancy related conditions), sexual orientation, gender identity (including transgender status) or any other legally protected characteristics (“protected characteristics”).  Bryant & Stratton College is an Equal Opportunity Employer.