Administrative Assistant III

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

The University of North Georgia is currently accepting applications for an Administrative Assistant III on the Gainesville campus. The Center for Teaching, Learning, and Leadership (CTLL) seeks an Administrative Assistant III who will be an event and budget manager, and a communications hub. The position includes updating data, working with UNG faculty to achieve career milestones, and managing student workers. This position is responsible for purchasing, budget tracking, double-entry accounting, file maintenance, and is a P-Card holder. 12-month hourly staff position. Occasional intercampus travel. 
In addition to background checks for all cardholders, O.C.G.A. § 50-5-83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of P-card renewal.

• Provide purchasing, operational, and personnel budget support to CTLL and Academic Engagement: Maintaining, tracking, and updating Banner state budget reports. Reconciling budget expenditures. Ordering and purchasing supplies using P-card and/or procurement system. Coordinating with the CTLL Director and AE Director to forecast budgets and spending, complete budget amendments when needed. Tracking and updating CTLL Foundation budget. Coordinating with CTLL Director and AE Director to draft Personnel Action Forms (PAF) for CTLL and AE affiliates. Coordinating with CTLL and AE staff and affiliates for travel expenditure support.
• Manage event planning for CTLL programs across all campuses, both virtual and in-person (70+ annually). This includes: Coordinating with faculty, staff, and other partners to schedule events and services, including AV and technology support and facilities support.  Coordinating with CTLL Director, Assistant Director, and Communications Specialist to launch awards, collecting candidate data, and updating award data for internal and external awards. Coordinating with the CTLL Director to launch and review applicants for mini-grants and communities of practice.
• Provide communication support by interacting with faculty, staff, administration, and external partners who use, facilitate, or provide support for CTLL programs and services. This interaction includes: Answering phones, responding to email, using various software programs to create, edit, and distribute presentations. Assisting communications specialist with marketing design, scheduling, and content. Assisting director with scheduling internal meetings, confirming action items, and developing meeting agendas. Ensuring office coverage as needed. Maintaining and updating mailing lists and Outlook groups.
• Provide administrative support to Office of Academic Engagement (AE): Coordinating with AE Director and Communications Specialist to launch awards, collect and organize candidate data, and update award data for internal and external awards. Reserving space for AE events. Coordinating with AE director and CTLL Director to launch, review, update, and track LEAP into Action Grants.
• Maintaining digital filing system. Maintaining diverse administrative records including event and partner databases, assessment data, procedural information, budget information. Order services and repairs for CTLL facilities and office equipment. Maintaining and updating CTLL lending library data.
• Managing and distributing work assignments to student workers, approving timecards, training student workers, overseeing the hiring of student workers.
• Performing other job-related duties as assigned.

Knowledge, Skills & Abilities

• Knowledge of MS Office (Excel, Word, PowerPoint, Outlook).  
• General knowledge of higher education academic hierarchy preferred.

• Bachelor's degree.
• Minimum 1 year of clerical or administrative experience, 
• Or equivalent combination of education and experience. 
• Current Driver's license for occasional intercampus travel.

Minimum Starting Salary: $18.34 per hour

• Resume
• Cover letter
• Contact information for three professional references. 

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

• This position has financial responsibilities.
• This position will be required to drive.
• This role is considered a position of trust.
• This position requires a purchasing card (P-Card).
• This position may travel 1% - 24% of the time.

Please note, the University of North Georgia career board updates daily and job postings are subject to be removed when closed or filled.

• Position of Trust + Education & Credit