Administrative Assistant III

This position is 100% on campus

Hourly Rate: $19.20/hr. or higher, commensurate with experience and/or education 

JOB SUMMARY 

The Administrative Assistant III performs a variety of administrative tasks, including financial and human resources tasks, to support the students, staff, and faculty of a complex department or unit.

DUTIES 

• Provides information and high-level general assistance to students, faculty, and staff as required
• Oversees general daily office operations, including, but not limited to, answering phones and emails, ordering office supplies, ordering promotional items, and ordering business cards
• Prepares expenditure and personnel documents; assists with budget reconciliations
• Maintains records relating to administrative, financial, and human resources matters
• Assists with budget preparation by preparing and submitting cost center verifications and expense reports, updating spreadsheets as necessary
• Runs and verifies various daily, weekly, biweekly, and monthly reports
• Prepares and analyzes complex reports and documents
• Processes vouchers, expense reports, invoices, and monthly P-card statements
• Assists with maintaining the departmental webpage and/or social media sites
• Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements

MARGINAL DUTIES 

• Performs all other duties as assigned
• Performs tasks related to specific department/college

SUPERVISORY RESPONSIBILITIES 

Direct Reports:

• May supervise Student Employees

Delegation of Work:

• May assign work to subordinate(s)

Supervision Given:

• May supervise the work of student workers

KNOWLEDGE, SKILLS, AND ABILITIES 

Knowledge:

• Knowledge of general office and administration tasks and equipment
• Knowledge of relevant university policies and procedures

Skills:

• Good technical skills, including strong proficiency in MS Office and PeopleSoft
• Strong analytical and problem-solving skills
• Excellent interpersonal, communication, and customer service skills
• Good attention to detail skills
• Strong organizational skills

Abilities:

• Ability to work in a timely manner
• Ability to multitask
• Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS 

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements
• The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks
• Must have precise hand-eye coordination and the ability to identify and distinguish colors
• Must have the ability to move items of up to 30lbs

EEO/AA

Required Education:

• 30 hours of college coursework

Required Experience:

• Minimum of three (3) years of related job experience

License/Certification:

• None required

PREFERRED QUALIFICATIONS

• None

About University of Houston Downtown

Celebrating its 50th anniversary in 2024, the University of Houston-Downtown (UHD) is the second-largest university in Houston and has served the educational needs of the nation’s fourth-largest city since 1974. As one of four distinct public universities in the University of Houston System, UHD is a comprehensive, four-year university led by President Loren J. Blanchard. Annually, UHD educates approximately 14,000 students, boasts more than 66,000 alumni, and offers 45 bachelor’s degrees, 12 master’s degrees, and 19 online programs within four colleges: Marilyn Davies College of Business, College of Humanities and Social Sciences, College of Public Service, and College of Sciences and Technology. UHD has one of the lowest tuition rates in Texas.

U.S. News and World Report ranked UHD among the nation’s Best Online Bachelor’s Programs for Applied Administration and Best Online Master’s Programs in Criminal Justice, as well as a Top Performer in Social Mobility. The Wall Street Journal/College Pulse ranked UHD one of the best colleges in the U.S. for its 2024 rankings, with notable distinctions:  No. 1 for diversity (tied) and No. 3 for student experience. TheStockWatcher.com called UHD a “notable institution providing high-quality online MBA programs. … UHD ensures that its graduates are well-prepared to succeed in their chosen career paths.”

UHD is one of the four distinct and separate components of the University of Houston System, which also includes the University of Houston, University of Houston-Clear Lake, and University of Houston-Victoria. Instructional Sites operated by UHD are University of Houston-Downtown Northwest, University of Houston-Downtown at Lone Star College Kingwood, and University of Houston-Downtown at Lone Star College CyFair.

The University is designated as a Hispanic-Serving Institution, a Minority-Serving Institution, and a Military Friendly School. For more information on the University of Houston-Downtown, visit uhd.edu.

The University of Houston - Downtown is an Equal Opportunity/Affirmative Action institution and recognizes protected classes of race, color, sex (including pregnancy), genetic information, religion, age (40 and above), national origin, disability, veteran status, sexual orientation, gender identity or status, and gender expression as required by federal law. Veterans and persons with disabilities are encouraged to apply.