Administrative Assistant III - School of Medicine

The Administrative Assistant III provides day to day administrative and clerical support to the Department of Internal Medicine Divisions of Cardiology, Endocrinology, Pulmonary Medicine and Infectious Disease and reports to the Senior Manager for Academic Support. They perform complex, advanced, diversified, and confidential administrative duties at the highest function level.  Duties include but are not limited to administrative functions such as event planning, calendaring, email event planning and coordination, communication, coordinating and supporting departmental meetings (both face to face and virtual), managing information on various web-based platforms, organizing and maintaining paper and electronic files, and providing strong customer service.

The successful candidates should have strong attention to details, the ability to multi-task, work with time-sensitive deadlines and work collaboratively in a team environment. A successful Administrative Assistant candidate will be proactive, strategic, and organized so that they are able to balance a wide range of responsibilities in the support of their department.

We are in search of a team member who can effectively interact with a diverse population of internal and external partners at a high level of integrity. We seek someone who will support the mission of the university through their work.

 

Qualifications:
High school diploma or equivalent required;
Associate's Degree preferred;
6 years' administrative and/or office management experience;
Proficiency in Microsoft Office Suite to include Word, Excel, PowerPoint and Outlook

Knowledge, Skills, Abilities:
Superior knowledge of administrative and clerical duties including customer service, accuracy and attention to detail, phone, and email etiquette.
Must have or possess the ability to gain proficiency with other web-based office and campus technologies, including platforms for virtual meetings, such as Zoom and Teams.
Excellent communication skills, both verbal and written.
Ability to work collaboratively in a team environment.
Ability to coordinate and prioritize work with multiple and conflicting demands in a deadline-oriented environment.
Customer service focus including the ability to assess inquiries and provide appropriate information or resolution using judgment and available resources, and proven ability to maintain confidentiality.
Demonstrate Professionalism, dependability, accountability

Physical Requirements:
Seeing: 75 – 100%
Hearing: 50 – 74%
Standing/Climbing/Mobility: 0 – 24%
Lifting/Pulling/Pushing: 0 – 24 % (pound: 10 lbs.)
Fingering/Grasping/Feeling: 75 – 100%
Travel: No
Exposure to Blood Borne pathogens: No

 AAP/EEO Statement:

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination.

 

Disclosure Statement: 
This description describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required.  Regular, reliable attendance is an essential function and all employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. A complete description is available in the Human Resource office located at 3006 Webster Street Omaha, NE.  Creighton University reserves the right to modify duties, responsibilities and activities at any time with or without notice.