Administrative Assistant III

• Sick Leave: Accrues at a rate of 12 days per fiscal year with unlimited accumulation.
• Life Insurance: The coverage amount is based on two and one-half times appointment salary rounded up to the next whole thousand with a maximum coverage of $100,000 and includes the same amount of Accidental Death and Dismemberment benefits. The University currently pays the entire cost of coverage.
• Medical, Dental and Prescription Drug Coverage: The cost of coverage is shared between employees and the University. Rates are determined by participation in Wellness Program and use of tobacco products. Coverage is available on the first of the month following appointment date.
• Public Employees Retirement Fund (PERF): The employee share of three (3) percent is paid by ISU. The employer (ISU) share is actuarially determined annually by the State of Indiana. There is no cost to the employee. A minimum of ten (10) years of service is required for PERF vesting. PERF has several investment options from which to choose. Note: For individuals who are receiving PERF Retirement, contributions may not be made.
• TIAA Auto Enroll: New employees are automatically enrolled in a tax deferred retirement program at hire: three (3) percent is deducted before taxes for the program to facilitate retirement planning. Employees may opt out of the program within 90 days.
• Long Term Disability Coverage: Employees are eligible after three (3) years of continuous, regular employment with the University. This policy guarantees approved disabled employees a 66 2/3 percent income protection (from all sources) after 180 days of continuous total disability. Immediate participation is available for current members of a comparable group disability insurance program within 90 days prior to ISU employment and that would have provided income protection upon disability for at least five years.
• Fee Waiver Program: For the employee, spouse and dependent children: Staff may enroll in up to 18 hours of course work each academic year at a reduced rate. Spouses may enroll in 15 semester hours each academic year with 80% of qualified tuition waived. Dependent children of regular full-time staff who are full-time degree seeking undergraduate students at ISU may receive a fee waiver of 80% of qualified tuition for up to a total of ten (10) semesters.
• Vacation: Employee accrues 10-20 vacation days per year based upon years of service.
• Convenience Day: Employees have one per fiscal year to use.

• Voluntary Life Insurance: Additional amounts of life insurance may be purchased on employee, spouse and dependent children.
• Voluntary Vision Plan: May enroll within the first 31 days of employment date.

• Manages multiple departmental accounts (for both HMSU as well as the Office of Student Engagement, Leadership, and Fraternity and Sorority Life) with active purchasing activity.
• Oversees reception services, schedules, appointments, meetings, and travel.
• Prepares and proofreads correspondences, reports, and other documents; organizes and maintains paper and electronic filing systems; develops, maintains, and utilizes databases.
• Maintains accounts payable and receivable, and purchasing duties both on and off campus.
• Audits and processes time records for full-time, temporary, and student employees.
• Performs Human Resources functions for application processes, which includes posting vacancies, scheduling interviews, conducting reference checks, and maintaining employee records.
• Hold key control and inventory.
• Coordinates with Commons tenants, reservation staff, and SODEXO during holidays breaks, and summer for special building hours.
• Oversees the Information Center. Hires, trains, and supervises student staff.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The information on this description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.
No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual’s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.

Works independently to organize processes involving multiple individuals or units, providing departmental services requiring the use of discretion and independent judgment in making decisions that affect employees or students.

Oversees reception services, schedules appointments, meetings, and travel; maintains the supervisor’s calendar.

Prepares and proofreads correspondence, reports, and other documents.

Organizes and maintains paper and electronic filing systems.

Develops, maintains, and utilizes databases.

Audits and processes time records for full-time, part-time, and/or student employees.

Communicates information from the supervisor to others.

Obtains equipment, services, and supplies needed by the department.

Bills internally or externally for goods or services provided by the department.

Manages multiple departmental accounts with active purchasing activity.

Organizes, coordinates, plans, and conducts departmental events.

Assists with employment processes.

Performs other duties as assigned.