Administrative Assistant III - Anthropology (.86 FTE))

Wesleyan University, United States

Updated: almost 3 years ago
Job Type: PartTime
Deadline: ;

Position Information


Job Posting Number S00895
Position Title Administrative Assistant III - Anthropology (.86 FTE))
Department Anthropology Department-1002
Job Category Staff Posting
Position Type Part-Time
Position Details
Posting Date July 6, 2021
Reporting to the chair of the Anthropology department, the administrative assistant will work independently to provide administrative support to the chair and faculty and manage the daily operations of the office. 
Responsibilities include:
  • Perform a variety of administrative services: maintain databases and generate reports and mailing lists, maintain calendars and organize meetings, manage office correspondence and procedures, and greet and work with students, faculty, visitors and other constituencies. 
  • Provide support for faculty searches, tenure and promotion cases, colloquia and special projects as needed. 
  • Assist with the preparation of reports and proposals; write correspondence and memorandums; create flyers, brochures, newsletters, etc. 
  • Maintain confidential files for faculty, departments and programs. 
  • Manage/reconcile departmental/program budgets and faculty research accounts; process payroll, A/P vouchers, travel reimbursements and other financial transactions. 
  • Assist in compiling course offerings using CourseLeaf; liaison with departmental staff to manage crosslistings, edit material for course catalog and university publications. 
  • Assign advisors to student majors, update and maintain confidential student records. 
  • Coordinate the logistics for all department/program events (e.g., speakers and lecture series) to include scheduling, publicity, room reservations, travel and catering arrangements. 
  • Manage room reservation requests for building spaces; serve as building liaison in coordinating set-up and coverage for outside requests. 
  • Update and maintain website. 
  • May oversee student workers. 
  • Perform other duties as assigned. 


This position is a .86 FTE in the secretarial/clerical bargaining unit. The work schedule for this position is 32.5 hours per week during the academic year (46 weeks) and 11.50 hours per week for 6 weeks during the summer.
Minimum Qualifications
Associate Degree and two years of related experience or an equivalent combination of education, training, and experience. 
Demonstrated attention to detail. 
Demonstrated expertise in Word, Excel and Email. 
Previous experience using webpage management applications. 
Proven ability to manage multiple tasks.
Preferred Qualifications
Experience in higher education environment. Previous budget management experience. Action oriented, Customer focus, Functional/technical skills, Organizational skills, Respects diversity.
Management Competencies Not Applicable
Competencies Customer focus, Decision quality/ judgment, Functional/technical skills, Listening skills, Planning/priority setting, Project management, Respects diversity
Special Instructions to Applicants
Application close date is July 17, 2021 
Additional Information
Any and all offers to external applicants for an administrative assistant or union position are contingent on the candidate’s completion of a pre-employment background check screening and computer skills assessment to the satisfaction of Wesleyan University.
Quick Link https://careers.wesleyan.edu/postings/7932

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