ADMINISTRATIVE ASSISTANT II

University of Wisconsin-Milwaukee, United States

Updated: 5 days ago
Location: Milwaukee, WISCONSIN
Deadline: 25 Apr 2024

Position Information
Posting Details


Official Job Title ADMINISTRATIVE ASSISTANT II
Working Title: Program Outreach Specialist
Position Number 00862385
Division College of Community Engagement & Professions
Department B861019 HBSSW/WCWPDS
Position Type University Staff
Appointment Type Ongoing/Probationary
Pay Basis Hourly
Salary Grade 16
FLSA Status Nonexempt
Percent 100
Posting Type Staff
UWM Description
The University of Wisconsin-Milwaukee (UWM) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has branch campuses in Waukesha and Washington County.
UWM celebrates, values and promotes the diverse voices and experiences of its students and employees and our community partners. We believe diversity enriches and strengthens our institution. UWM is committed to providing equitable access to opportunities for students and employees from every background. We aspire to create a campus climate that is welcoming to all. Learn more here: https://uwm.edu/diversity-equity-inclusion/about-dei/
School/College/Division Description
The Wisconsin Child Welfare Partnership Development System (WCWPDS) is a major project unit housed within the Helen Bader School of Social Welfare (HBSSW) at UW-Milwaukee. In partnership with the Wisconsin Department of Children and Families (DCF) and the Wisconsin Child Welfare Partnership for Professional Development at UW-Madison, the WCWPDS-Milwaukee provides a full array of professional development and training services to the approximately 500 child welfare staff, supervisors and managers in Milwaukee as well as foster families and home visiting staff statewide. The WCWPDS team values inclusivity and diversity in all forms.
Job Summary
This position is responsible for a range of administrative duties associated with planning, preparing, documenting and communicating program professional development offerings, conferences, and related meetings.
Duties include, but are not limited to:
Training registration and customer service
  • Enter training sessions in computerized registration system (PDS Online)
  • Assist participants in registering for scheduled offerings
  • Troubleshoot online training issues using Zoom and Canvas platforms
  • Monitor and communicate any registration issues (class size, space issues and low enrollment) with program managers
  • Answer registration and other questions about PDSonline from partners and training participants
  • Create “how-to” guides and other materials for PDSonline users as needed
  • Issue training credits as needed
  • Create regular and ad hoc reports as scheduled or requested


Administrative support
  • Assist Administrative Operations Manager in developing annual/semi-annual training calendars
  • Enter training offerings into events planning system (USI)
  • Create and maintain schedule of online trainings, communicating details and links to trainers and participants as needed
  • Assist Administrative Operations Manager in planning and executing annual Home Visiting conference
  • Schedule on-site training facilities
  • Gather required information needed to contract with training locations around the state
  • Produce training and other materials as needed
  • Monitor central email messaging system as needed
Minimum Qualifications
  • At least 1 year of experience with office operations
  • At least 1 year of experience using events planning, registration software or learning management system experience
Preferred Qualifications
  • At least 2 years of experience providing customer service in a fast-paced environment
Target Salary Range Based on experience and education
Benefits and Total Rewards
As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees with a qualifying position also receive an extensive leave package including vacation, sick leave (with no expiration), personal holiday, and paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) UWM Benefits to Benefit You and Your Life
Application Instructions
Applications must be submitted online. For a completed application, a letter of interest and current resume addressing education, work experience, and knowledge as it relates to all minimum and preferred qualifications as listed above, as well as a document with the names and contact information of three professional references must be uploaded online.
In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualification(s), they will be evaluated as not meeting such qualification(s).
Application Deadline 04/25/2024
Continuous (Open Until Filled?) No
If Continuous, Initial Review Date
Position Contact Name Jillian Marx-Wenig
Contact Phone 414-964-5054
Contact Email [email protected]
Application Notes
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.
Legal Notices
AA/EO Statement
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
Reasonable Accommodations
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/ , or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Job Categories Office, Administrative, and Clerical Support

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