Administrative Assistant II

Job Type/Hours per Week

Full-Time/40 hours

Salary

$3,009.83 – $3,125.00 monthly

Hiring Department

Student Success

Required Application Materials

A single PDF or Word document containing a resume, letter of interest, and a list of three (3) professional references is required to apply.

Important Instructions:   

When prompted to upload your “resume”, upload your combined documents as one file.

·         Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.

Job Summary

Provide advanced secretarial and clerical skills requiring frequent use of UT Tyler software. Exercise appreciable independent judgment in coordinating the details of multiple offices, drafting communication, and coordinating meetings for students.

Major Responsibilities/Duties/Critical Tasks

• Provide front line support and assistance to customers of the Student Counseling Center (65%), Student Conduct and Intervention (35%), and Vice President for Student Success office as needed.
• Maintain confidential student files and coordinate student appointment scheduling for the Student Counseling Center and the Conduct Office.
• Coordinate appointment scheduling in the Student Counseling Center for contracted psychiatric services.
• Communicate with students regarding deadlines and conduct holds.
• Review incoming student behavior incident reports in Maxient with the Assistant Dean of Students Team and process reports as directed.
• Complete good standing checks, background checks and other student status confirmations for external and internal requests.
• Assist with department assessments including assessing sanctions, preparation of annual and university reports (e.g. Clery, retention, etc.), and facilitating completion of student surveys; coordinate with other campus officials to provide judicial information needed for NCAA, federal and state reporting.
• Support program goals and events for the Dean of Students Unit by participating in training, tabling, advertising, promoting, etc. as necessary. Summarize weekly the correspondence, assistance, needs, areas for growth, etc. to department heads.
• Monitor expenditures against budgets and facilitate monthly reconciliation of accounts; process purchasing and travel as necessary.
• Perform other related duties as assigned.

Required Education/Experience

• High School Diploma or equivalent.
• Three (3) Years of related work experience.

Preferred Education/Experience

• Associate degree in field closely related to the specific endeavor of the department.
• One (1) or more years of clerical experience.
• Database experience.

Accompanying Knowledge, Skills, Abilities, and Competencies

• Proficiency using computers and office software packages including PeopleSoft, Engage, or Maxient.
• Experience working in a confidential setting.
• Excellent customer service skills.

About The University of Texas at Tyler

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 13 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges. 

Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. We also offer instructional sites at The University of Texas Health Science Center at Tyler and in Palestine, Longview, and Houston.

With more than 80 bachelor's, master's and doctoral degree programs offered, UT Tyler provides a wealth of learning opportunities and dynamic programs.

For more information, please visit https://www.uttyler.edu/about/.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EEO/AA Statement

The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability.