Administrative Assistant II

University of Texas at Dallas, United States

Updated: 2 months ago
Location: Richardson, TEXAS
Deadline: ;

Posting Details
Posting Details


Posting Number S04875P
Position Title Administrative Assistant II
Functional Title AAII
Department Nanotech Institute
Salary Range $47,000-$50,000 Depending on Qualifications
Pay Basis Monthly
Position Status Calendar Year
Location Richardson
Position End Date (if temporary)
Posting Open Date 05/12/2023
Posting Close Date
Open Until Filled Yes
Desired Start Date 06/05/2023
Job Summary
The University of Texas at Dallas has an excellent job opportunity for individuals looking to join our team as an Administrative Assistant II in the Alan G. MacDiarmid NanoTech Institute in the School of Natural Sciences and Mathematics. This position will be responsible for providing administrative support to institute faculty and staff, as well as managing institute projects (e.g., NanoExplorers Summer Program).
Minimum Education and Experience

Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience
Bachelor’s degree and five years of office administration or project management experience in higher education. Ideal candidate Experienced in PeopleSoft, eProcurement, Microsoft (Excel, Word, PowerPoint, Outlook, Teams), and Adobe.
Essential Duties and Responsibilities
  • Maintains a high level of understanding of the functions, programs, and policies of our institute and the University and interprets this information to our staff. 
  •  Works closely with the Director of Operations to oversee and manage ~$1M annually in external grants and contracts. Compiles monthly status reports for Director to provide a visual of the institute’s resources and how they are being used.
  • Responsible for the day-to-day operations of the administrative office, including but not limited to scheduling, invoicing, purchasing, reconciling accounts, monitoring state budgets, and acting as a liaison to budget, human resources, payroll, finance, sponsored projects, and other units.
  • Assist the Director of Operations with scheduling and planning special events. 
Physical Activities
Working Conditions
Additional Information
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

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