POSITION SUMMARY:
Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant II coordinates and performs a variety of confidential and complex administrative duties independently with minimal direction.
ESSENTIAL FUNCTIONS:
- Coordinate and perform complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures.
- Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
- Record, prepare, and distribute minutes
- Maintain calendar(s)
- Assist employees with onboarding, training, and answer operational questions within the scope of duties
- Assist with the processing of payroll, personnel action, and other human resource related forms
- Perform data entry and generate reports
- Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display from spreadsheets and databases
- Arrange travel logistics and coordinate schedules. Complete travel advance and authorization forms.
- Maintain travel records
- Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
- Review expense reports. Submit voucher forms with appropriate receipts and information for reimbursement
- Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
- Answer phones and screen calls. Provide information independently and respond to complex questions
- Greet visitors; ascertain their needs and provide information
- Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
- Order and maintain office and other department supplies
- Answer e-mails and respond to routine correspondence
- Perform other duties as required.
REQUIRED QUALIFICATIONS:
- HS Diploma or equivalent
- 5-7 years of related experience
- Proficient in Microsoft Office products and software
- Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
- Ability to prioritize and problem solve
LOA temporary coverage needed
Similar Positions
-
Director Of Facilities Trades, University of Massachusetts Dartmouth, United States, about 21 hours ago
Apply now Job no:522832 Work type:Staff Full Time Categories:Other Staff Positions, Facilities OFFICIAL JOB TITLE: Director of Facilities Trades DIVISION: Administration & Facilities DEPARTMENT:...
-
Administrative Assistant Ii College Of Arts And Sciences, University of Massachusetts Dartmouth, United States, about 21 hours ago
AGENCY: University of Massachusetts Dartmouth SALARY: Grade 17 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Provide and coordinate administrative activities in the Dean’s office. Responsibili...
-
Administrative Assistant I Upward Bound (Grant Funded), University of Massachusetts Dartmouth, United States, about 21 hours ago
Apply now Job no:522788 Work type:Staff Full Time Categories:Other Staff Positions, Administrative & Office Support GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES Provides direct assistance to t...
-
Upward Bound Academic Advisor, University of Massachusetts Dartmouth, United States, about 21 hours ago
OFFICIAL JOB TITLE: Upward Bound Academic Advisor DIVISION: Academic Affairs DEPARTMENT: Upward Bound BARGAINING UNIT STATUS: ESU Cat. 12 EEO STATUS: 3.1 JOB CODE: 200 FLSA STATUS: Exempt REPORTS ...
-
Compensation/Classification Specialist, University of Massachusetts Dartmouth, United States, about 21 hours ago
OFFICIAL JOB TITLE: Compensation/Classification Specialist DIVISION: Human Resources DEPARTMENT: Human Resources BARGAINING UNIT STATUS: Non-Unit/Professional EEO STATUS: 3.1 JOB CODE: 013 FLSA ST...
-
Administrative Assistant Ii College Of Arts & Sciences, University of Massachusetts Dartmouth, United States, 22 days ago
Apply now Job no:521978 Work type:Staff Full Time Categories:Administrative & Office Support POSITION TITLE: Administrative Assistant II Undergraduate Admissions - Online Programs AGENCY: Universi...