Administrative Assistant II

The University of Arizona, United States

Updated: 12 months ago
Location: United States,
Job Type: FullTime
Deadline: Yes




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Administrative Assistant II
St. Johns, AZ, United States
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req14963
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Administrative Assistant II
Posting Number req14963
Department Apache County Office
Department Website Link https://extension/arizona.edu
Location County Extensions and Farms
Address 845 W. 4th North, St. Johns, AZ 85936 USA
Position Highlights This position is located in St. Johns, AZ with Apache County Cooperative Extension. Performs varied clerical and administrative duties in a department of work unit. Typical duties include answering phones, creating correspondence, scheduling appointments, establishing and maintaining files and records. Handles differing office situations in accordance with supervisor's guidelines referring more difficult and sensitive problems to supervisor. Incumbents receive general instructions regarding tasks and require supervisor's assistance only on special projects/assignments. Incumbents use discretion, exercise initiative, independence and judgement in performance of duties.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .
Duties & Responsibilities

Administrative Duties:

*  Receives and screens telephone calls and visitors; assists visitors/calls by answering questions, providing information or directing them to proper staff/faculty.
*  Organizes, establishes and maintains record-keeping systems for correspondence, documents, materials or records.  Records or logs incoming information and follow-up on missing or incomplete information.
*  Interacts with faculty, staff, volunteers, visitors and outside agencies to relay information on policy, procedures, unit activities/events, initiates responses to inquiries and requests for information.
*  Opens reviews and distributes all incoming mail.
*  Operates office equipment such as personal computer, printers & copiers.

Clerical Duties:

*  Prepares, formats and proofreads materials such as letters, event flyers, reports.
*  Notifies attendees or participants of time and place of meetings/events.  Arranges facilities and services as directed by supervisor.
*  Assembles and distributes applications, forms and general information requested by applicants or the general public.
*  Assembles, researches and summarizes information from various resources; compiles data to prepare special or recurring reports.

Unit Assignments:

*  Liaison and reconciler for unit's PCard program.
*  Maintain calendars and schedules for unit.
*  Maintains office machines and supplies.
*  Maintains office inventory.
* Travel documents

Knowledge, Skills & Abilities:

Knowledge of basic record keeping procedures.
Knowledge of standard office practices and procedures.
Skill in typing/word processing and use of personal computers/software and general programs.
Skill in composing letters, flyers, brochures and preparing reports.
Ability to effectively communicate.
Minimum Qualifications
  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Minimum of 3 years of relevant experience required.
Preferred Qualifications
FLSA Non-Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes - Full Benefits
Rate of Pay $18.15
Compensation Type hourly rate
Grade 4
Career Stream and Level OC2
Job Family Administrative Support
Job Function Organizational Administration
Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)
Number of Vacancies 1
Target Hire Date 6/12/2023
Expected End Date
Contact Information for Candidates Lori Jaramillo
928-337-2267
[email protected]
Open Date 5/9/2023
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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Equal Opportunity Employer Minorities/Women/Vets/Disabled


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