Administrative Assistant II

Job Title

Administrative Assistant II

Agency

Texas A&M University - Commerce

Department

Farm & Dairy

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

Works under general supervision and provides routine administrative support work for the Agricultural Farm Center (Equine, Animal Science, Twin Oaks Farm and Plant Science Center/Greenhouse.

DUTIES & RESPONSIBILITIES:

• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments. Receives, sorts, and routes mail and performs other mail services.  
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
• Makes arrangements for meetings, appointments, conferences, and travel.
• Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May serve as a liaison for departmental equipment and service contracts. May participate in the hiring training, and supervision of student workers and other support staff. 
• Reconciles accounts, files IACUC paperwork, sales receipts and solicits bids for farm purchases and sales.
• Inputs invoices, quotes and insure prompt payments for the farm via Mane Market.
• Assists with and helps supervise the Livestock Show Team
• Provides assistance with the Swine Unit
• Provides support for farm needs that include standard operating procedures
• Insures daily observations for IACUC are recorded

MINIMUM REQUIREMENTS:

• Education: High school diploma
• Experience / Knowledge / Skills: Two (2) years of related experience.  Knowledge of word processing, spreadsheet, and database applications.
• Ability to: Multi-task and work well as part of a team.  Ability to work with sensitive information and maintain confidentiality.  Ability to work independently once given a project.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Education skills and experience above and beyond the minimum that would be ideal but is not required.

• Experience with university systems; ie. Mane Market, Concur, Workday and Canopy.
• Degree preferred.  Prior experience in higher education.  Knowledge of Texas A&M Commerce policies and procedures.

SUPERVISION OF OTHERS:

This position could possibly supervise an office student worker.

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience ” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.) ” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents :

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution, it is the responsibility of the prospective staff member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at [email protected]

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.