Administrative Assistant II (REVISED REVIEW DATE)

University of Wisconsin-La Crosse, United States

Updated: about 3 hours ago
Location: La Crosse, WISCONSIN
Deadline: ;

Posting Details 
Position Information


Recruitment Number 1477
Number of Vacancies 1
Working Title Administrative Assistant II (REVISED REVIEW DATE)
Classification Title Administrative Assistant II
Proposed Salary to be Offered $16/hr
Appointment Percentage (Budget) .75
Position Summary
This position provides administrative and programmatic support for Multicultural Student Services and McNair Scholars and reports to the Directors of those offices. It is a multi-function position and involves working with personnel, students, and the public from diverse ethnic, cultural, and racial backgrounds, often dealing with confidential and sensitive information. Essential qualities include advanced interpersonal communication and intercultural skills, computer literacy, expense/budgetary skills, and ability to independently manage and organize numerous responsibilities. Work is carried out independently under general direction using expertise, discretion, and judgment to successfully achieve the goals and mission of the department/unit. Responsible for coordinating, training and assisting in the supervision of student office workers within the Department.  
This position will work 30 hours per week and may be flexible to a four day work week or five day shorter work day.  
Position Type Staff/Administrative
Pay Basis Hourly
FLSA Non-Exempt
Contingent Upon Funding No
Is this position eligible for employment sponsorship, (H1B or PERM)? No
Required Qualifications
  • Experience as an administrative support in an office setting
  • Demonstrated experience in the use of software including Microsoft Office Suite, email, and electronic calendars
  • Bookkeeping and excel experience
  • Excellent organizational, time management, and prioritization skills with an attention to detail despite interruptions
  • Ability to work independently and collaboratively as a team and set priorities to meet the demands of the position
  • Willingness to learn technological tools used for expense processing, procurement, electronic agreements, and other software used in higher education
  • Demonstrated experience and evidence of:
    • establishing a work environment that embraces equity, diversity, and inclusion;
    • excellent organizational skills to manage numerous tasks with little supervision;
    • strong verbal and written communication and interpersonal skills;
    • excellent work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness;
    • good judgment including sensitivity to personal and confidential information.
Preferred Qualifications
  • More than one-year experience as administrative support in higher education or relevant field.
  • More than one year budget management experience
  • More than one-year computer skills and knowledge (Microsoft Office, PeopleSoft, Blumen, WISER, UW Shop+)
  • Associate degree or professional certification.
  • Ability to plan, assign, and supervise the work of others (student supervision).
  • Knowledge of budget and appropriation structure, inventory/record keeping.
  • Knowledge of and experience with procurement processes
  • Ability to plan, assign, and supervise the work of others (student supervision).
  • Willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars, and training sessions, related to current position responsibilities.
Physical Demands
The ability to sit for extended periods of time.
Reasonable Accommodations
UWL provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 608.785.8013. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
All position descriptions are required to provide physical demands and working condition/environment and may not be published in the job announcement. For information on the physical demands and/or working conditions/environment for this position, please contact Human Resources at [email protected] or 608.785.8013.
Working conditions and environment
Office setting
Miscellaneous Information
INFORMATION ABOUT YOUR BENEFITS
Your benefits add an additional 40%+ to the overall financial package from the university.
Highlights include:
  • paid vacation for 12-month positions.
  • excellent flexible health insurance with low co-pays and good coverage.
  • paid holidays and sick days. after 5 years of employment, you become vested in our retirement system which ensures income post-career.
  • benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.


Benefit eligibility is determined at the point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.
Information about UWL and the Surrounding Region
The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.
For more than a decade UW-La Crosse has been named one of Kiplinger’s 100 Best Values in Public Universities and has appeared prominently on the U.S. News & World Report list of “America’s Best Colleges” for more than 15 years, and is ranked #4 on its list of the Best Regional Public Universities in the Midwest.
With a student population of roughly 10,500, the university offers 91 undergraduate programs, 21 graduate programs, and 2 doctoral programs through the following three colleges, the College of Arts, Social Sciences, and Humanities, the College of Business Administration, and the College of Science and Health, as well as the School of Education. There are over 600 full-time faculty and instructional academic staff, 75 percent of whom hold terminal degrees. UW-La Crosse boasts a retention rate (freshmen returning as sophomores) of 84 percent, graduation rate (degree within six years) of 70 percent, and is among only 12 institutions cited nationally by the American Association of State Colleges and Universities for its success in linking campus culture and university leadership to outstanding graduation rates.
UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan .
The UW-La Crosse campus is in southwestern Wisconsin, nestled in a residential area of the City of La Crosse and positioned as part of a larger metro area with a population close to 140,000. The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between. Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation. Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits. Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation. More information about the La Crosse metro area can be found here: Choose La Crosse .
Learn more about UW-La Crosse here: https://www.uwlax.edu/human-resources/services/talent-acquisition-and-employment/finalist-welcome/
AA/EO Statement
The University of Wisconsin-La Crosse is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. We strongly encourage women, minorities, people with disabilities and veterans to apply. UWL, in compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
DEI Statement
UW-La Crosse’s diversity and inclusion efforts are guided by our adherence to Inclusive Excellence. We define Inclusive Excellence as “… our active, intentional and ongoing commitment to bridge differences with understanding and respect so all can thrive." The goals of Inclusive Excellence are to increase the retention of diverse faculty, staff and students while encouraging a campus climate that is inviting and welcoming to all. UW-La Crosse strives to promote acceptance of all facets of diversity from racial/ethnic diversity to diversity of thought and experience. UW-La Crosse ranks 6th nationally among the Top LGBTQ-Friendly Colleges for 2018-19 by AffordableCollegesOnline.org (ACO).
Annual Security and Fire Safety Report (Clery Act)
For the UWL Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://www.uwlax.edu/police/annual-security-report/ or contact the University Police Department at 608.785.9000.
Redbook Position Yes
Division/College Diversity and Inclusion
Description of College / Department / Program / Division / Unit
Diversity & Inclusion

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