Administrative Assistant II

Position Title:
Administrative Assistant II

Job Group:
Professional & Scientific

Required Minimum Qualifications:
High school diploma or equivalent and 3 years of related experience

Preferred Qualifications:
Additional years of professional administrative experience
Demonstrated experience providing confidential administrative support at the executive level
Experience in data collection, organization, and management
Expertise with the Microsoft Suite, particularly Excel spreadsheets, Outlook email and calendars, Word documents, PowerPoint presentations, and Teams
Demonstrated experience with customer service and hospitality
Experience coordinating meetings, taking minutes, and writing professional correspondence

Job Description:

Summary
Facilities Planning and Management at Iowa State University seeks applicants for an Administrative Assistant II who will provide administrative and clerical support for the Associate Vice President.
Responsibilities of this position include: :

• performing a variety of administrative support activities
• preparing minutes, notices, agendas, and correspondence
• editing documents for grammar, spelling, and punctuation errors
• supporting and maintaining administrative standards, processes, and procedures
• providing customer service and communicating with students, occupants, faculty, staff, and visitors
• conducting moderately complex research
• gathering data, creating spreadsheets, and preparing reports and presentations
• arranging and scheduling in-person and online meetings
• procuring supplies and services as directed
• making travel reservations and itineraries
• working cooperatively with others

The successful candidate will have excellent attention to detail, a positive attitude, and great customer service. Strong written and verbal communication skills are necessary to be successful in the position. Additionally, the successful candidate will possess strong time management, data management, and organizational skills. Confidentiality is a requirement of this position. All staff members are expected to interact collegially, maintain the highest standards of integrity and ethics, and support the university’s Principles of Community.

Level Guidelines
• Career-level position demonstrating proficiency and knowledge of related competencies
• Works under direct to general supervision and may receive guidance on more complex assignments
• Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature
• Applies thorough knowledge to respond to inquiries and requests
• Able to resolve most problems and issues and respond to requests without escalation
• Provides guidance to students
• May provide supervision to one to two other staff or lead a small work team

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. 

Appointment Type:
Regular

Number of Months Employed Per Year:
12 Month Work Period

Time Type:
Full time

Pay Grade:
PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email [email protected] or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

Original Posting Date:
May 23, 2024

Posting Close Date:
May 29, 2024

Job Requisition Number:
R14776